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0001 <?xml version="1.0" ?> 0002 <!DOCTYPE book PUBLIC "-//KDE//DTD DocBook XML V4.5-Based Variant V1.1//EN" "dtd/kdedbx45.dtd" 0003 [ 0004 <!ENTITY % addindex "IGNORE"> 0005 <!ENTITY % English "INCLUDE"> 0006 <!ENTITY docbook-reference SYSTEM "docbook-reference.docbook"> 0007 ]> 0008 0009 <book id="kaddressbook" lang="&language;"> 0010 0011 <bookinfo> 0012 0013 <title>The &kaddressbook; Handbook</title> 0014 0015 <authorgroup> 0016 0017 <author> 0018 <firstname>David</firstname> 0019 <othername>C.</othername> 0020 <surname>Bryant</surname> 0021 <affiliation><address><email>davidbryant@gvtc.com</email></address></affiliation> 0022 </author> 0023 0024 <!-- TRANS:ROLES_OF_TRANSLATORS --> 0025 0026 </authorgroup> 0027 0028 <copyright> 0029 <year>2019</year> 0030 <holder>David C. Bryant</holder> 0031 </copyright> 0032 0033 <legalnotice>&CCBYSA4Notice;</legalnotice> 0034 0035 <date>2019-07-20</date> 0036 <releaseinfo>5.10.3 (Applications 18.12.3)</releaseinfo> 0037 0038 <abstract> 0039 <para>&kaddressbook; is part of the &kde; suite of personal information management 0040 (<glossterm linkend="gloss-pim">&PIM;</glossterm>) programs. &kaddressbook; is 0041 primarily an email address manager, but it can also help you keep track of your friends' 0042 and associates' telephone numbers, web sites, social media connections, snail-mail 0043 addresses, and more, besides. It's your one-stop shop for keeping track of all the people you know. 0044 </para> 0045 </abstract> 0046 0047 <!--TODO Note to self: add more keywords later. --> 0048 <keywordset> 0049 <keyword>KDE</keyword> 0050 <keyword>KAddressBook</keyword> 0051 <keyword>kdepim</keyword> 0052 <keyword>Email</keyword> 0053 </keywordset> 0054 0055 </bookinfo> 0056 0057 <chapter id="introduction"> 0058 <title>Introduction</title> 0059 0060 <para> 0061 &kaddressbook; is part of the &kde; suite of personal information management (&PIM;) 0062 programs. &kaddressbook; is primarily an email address manager, but it can also help 0063 you keep track of your friends' and associates' telephone numbers, web sites, social 0064 media connections, snail-mail addresses, and more, besides. It's your one-stop shop 0065 for keeping track of all the people you know! 0066 </para> 0067 0068 <screenshot id="screenshot-primary"> 0069 <screeninfo>A screenshot of &kaddressbook;'s primary &GUI; interface</screeninfo> 0070 <mediaobject> 0071 <imageobject> 0072 <imagedata fileref="addressbook00.png" format="PNG"/> 0073 </imageobject> 0074 <textobject> 0075 <phrase>A screenshot of &kaddressbook;'s primary &GUI; interface</phrase> 0076 </textobject> 0077 <caption> 0078 <para>&kaddressbook;'s primary display. The Menubar is at the top, the Toolbar 0079 is next, and there are three Panels for data in the Text Area 0080 at the bottom.</para> 0081 </caption> 0082 </mediaobject> 0083 </screenshot> 0084 0085 <para> </para> <!-- add more white space after screenshot @dcb --> 0086 0087 <para> 0088 &kaddressbook; has been integrated into the structure of <glossterm linkend="gloss-kmail">&kmail;</glossterm>, 0089 the &kde; email client. So once you add a contact's name to &kaddressbook;, you can address 0090 an email message to that person by just typing in a portion of his name. Or if 0091 you receive an email message from somebody new, you can add him to your address 0092 book with just a few clicks of your mouse. 0093 </para> 0094 0095 <para> 0096 &kaddressbook; also permits you to maintain multiple separate contact lists in a 0097 wide variety of popular address list formats, either on your local hard disk, or 0098 via a resource residing in the cloud. It also supports importing and exporting 0099 contact data in <glossterm linkend="gloss-csv"><filename class="extension">.csv</filename></glossterm> 0100 (Comma Separated Values), <glossterm linkend="gloss-ldif"><filename class="extension">.ldif</filename></glossterm> 0101 (<glossterm linkend="gloss-ldap"><acronym>LDAP</acronym></glossterm> Data Interchange Format), and 0102 <glossterm linkend="gloss-vcf"><filename class="extension">.vcf</filename></glossterm> 0103 (Virtual business Card Format) record formats. 0104 </para> 0105 0106 <!--TODO Insert additional information about problem reporting here --> 0107 </chapter> 0108 0109 <chapter id="getting-started"> 0110 <title>Getting Started</title> 0111 0112 <para> 0113 Here is a picture of the primary &kaddressbook; user interface before any address 0114 data have been entered. The first thing you may want to do is create an address 0115 book. Note that the <quote>Personal Contacts</quote> address book is present by default. 0116 </para> 0117 0118 <screenshot id="screenshot-blank"> 0119 <screeninfo>A screenshot of &kaddressbook;'s <quote>empty</quote> &GUI; interface</screeninfo> 0120 <mediaobject> 0121 <imageobject> 0122 <imagedata fileref="addressbook10.png" format="PNG"/> 0123 </imageobject> 0124 <textobject> 0125 <phrase>A screenshot of &kaddressbook;'s <quote>empty</quote> &GUI; interface</phrase> 0126 </textobject> 0127 <caption> 0128 <para>&kaddressbook;'s <quote>empty</quote> &GUI; interface, before any extra address books 0129 have been created. The <quote>Personal Contacts</quote> address book is present when 0130 &kaddressbook; is first installed.</para> 0131 </caption> 0132 </mediaobject> 0133 </screenshot> 0134 0135 <para> </para> <!-- add more white space after screenshot @dcb --> 0136 0137 <sect1 id="how-to-add-a-new-address-book"> 0138 <title>How to Add a New Address Book</title> 0139 0140 <procedure id="procedure-add-a-new-addressbook"> 0141 0142 <step id="new-addressbook-dialog-step"><para> 0143 Open &kaddressbook;'s Add Address Book dialog with the <menuchoice><guimenu>File</guimenu> 0144 <guisubmenu>New ></guisubmenu><guimenuitem><inlinemediaobject><imageobject><imagedata fileref="folder-new.png" 0145 format="PNG"/></imageobject></inlinemediaobject>Add Address Book...</guimenuitem></menuchoice> 0146 option. A dialog box will appear. 0147 </para> 0148 0149 <para> 0150 <screenshot id="screenshot-add-an-address-book"> 0151 <screeninfo>A screenshot of &kaddressbook;'s Add Address Book dialog</screeninfo> 0152 <mediaobject> 0153 <imageobject> 0154 <imagedata fileref="addressbook20.png" format="PNG"/> 0155 </imageobject> 0156 <textobject> 0157 <phrase>A screenshot of &kaddressbook;'s Add Address Book dialog</phrase> 0158 </textobject> 0159 <caption> 0160 <para>&kaddressbook;'s Add Address Book dialog. 0161 Five cloud services are supported, plus three local storage options.</para> 0162 </caption> 0163 </mediaobject> 0164 </screenshot> 0165 </para> 0166 <para> </para> <!-- add more white space after screenshot @dcb --> 0167 </step> 0168 0169 <step id="select-a-format-step"><para> 0170 Choose one of the options that appear in the dialog. Several of these options 0171 link to data collections residing in the cloud: <glossterm linkend="gloss-dav"><acronym>DAV</acronym></glossterm> 0172 groupware (Distributed Authoring and Versioning, RFC4918), Google Contacts (your gmail.com 0173 account), <glossterm linkend="gloss-kolab">Kolab</glossterm> groupware server (collaboration 0174 via <glossterm linkend="gloss-imap">&IMAP;</glossterm>), &Microsoft; Exchange Server 0175 <glossterm linkend="gloss-ews">EWS</glossterm> (Exchange Web Services, on servers running MS software), 0176 and <glossterm linkend="gloss-group">Open-Xchange Groupware Server</glossterm> (an open-source 0177 alternative to MS EWS). If you already have access to one or more of these cloud-based resources, you can integrate those 0178 data into &kaddressbook; by simply selecting the option and then entering your login credentials.</para> 0179 0180 <para> 0181 The remaining options in the dialog (Personal Contacts, vCard Directory, and 0182 vCard File) all create data sets that are saved on a local storage device. Each 0183 one of these options uses the same data format (<filename class="extension">.vcf</filename>, 0184 or Virtual Card Format), the only difference being in which particular directory the data 0185 are saved. The <quote>Personal Contacts</quote> and <quote>vCard Directory</quote> options 0186 create a separate file for each named contact you save; the <quote>vCard File</quote> option 0187 puts all the data into one file. It's probably easiest to start with the pre-defined 0188 <quote>Personal Contacts</quote> address book. You will not need more address books 0189 unless you have extensive contact lists you would like to keep separate. 0190 </para></step> 0191 0192 <step id="add-a-cloud-based-service-step"><para> 0193 Once you have made your selection, click on OK. If you have selected a <glossterm 0194 linkend="gloss-cloud">cloud-based service</glossterm> a brief dialog will ensue, 0195 to establish communications between <glossterm linkend="gloss-akonadi">&akonadi;</glossterm> 0196 (the &PIM; cross-desktop storage service) and the selected cloud server. Here's what 0197 the dialog looks like for a Google (gmail.com) account. The other cloud-based services 0198 are slightly different, but similar. 0199 </para> 0200 0201 <para> 0202 <screenshot id="screenshot-add-a-cloud-based-service"> 0203 <screeninfo>A screenshot of &kaddressbook;'s link-to-gmail dialog</screeninfo> 0204 <mediaobject> 0205 <imageobject> 0206 <imagedata fileref="addressbook30.png" format="PNG"/> 0207 </imageobject> 0208 <textobject> 0209 <phrase>A screenshot of &kaddressbook;'s link-to-gmail dialog</phrase> 0210 </textobject> 0211 <caption> 0212 <para>&kaddressbook;'s link-to-gmail dialog. Begin by clicking <quote>Add</quote>. A new dialog will appear. 0213 Once your credentials have been accepted, this screen will reappear, and you will click 0214 <guibutton> ✔ OK </guibutton>. If you would like &kaddressbook; to refresh the 0215 locally cached copy of your contact list automatically, do it here, before you click 0216 <guibutton> ✔ OK </guibutton>.</para> 0217 </caption> 0218 </mediaobject> 0219 </screenshot> 0220 </para> 0221 0222 <para> 0223 <screenshot id="screenshot-add-a-cloud-based-service-step2"> 0224 <screeninfo>A second screenshot of &kaddressbook;'s link-to-gmail dialog</screeninfo> 0225 <mediaobject> 0226 <imageobject> 0227 <imagedata fileref="addressbook31.png" format="PNG"/> 0228 </imageobject> 0229 <textobject> 0230 <phrase>A second screenshot of &kaddressbook;'s link-to-gmail dialog</phrase> 0231 </textobject> 0232 <caption> 0233 <para>Another picture of &kaddressbook;'s link-to-gmail dialog. Enter your 0234 gmail.com address and click <guibutton> Next </guibutton>. You will be asked to 0235 enter your gmail password.</para> 0236 </caption> 0237 </mediaobject> 0238 </screenshot> 0239 </para> 0240 0241 <para> 0242 <screenshot id="screenshot-add-a-cloud-based-service-step3"> 0243 <screeninfo>A third screenshot of &kaddressbook;'s link-to-gmail dialog</screeninfo> 0244 <mediaobject> 0245 <imageobject> 0246 <imagedata fileref="addressbook32.png" format="PNG"/> 0247 </imageobject> 0248 <textobject> 0249 <phrase>A third screenshot of &kaddressbook;'s link-to-gmail dialog</phrase> 0250 </textobject> 0251 <caption> 0252 <para>Yet another picture of &kaddressbook;'s link-to-gmail dialog. 0253 Your account name and password have been accepted by Google's server. Read 0254 the privacy notice and press <guibutton> Allow </guibutton>, then 0255 <guibutton> ✔ OK </guibutton> in the <quote> Add </quote> dialog 0256 with which you started.</para> 0257 </caption> 0258 </mediaobject> 0259 </screenshot> 0260 </para> 0261 0262 <para> </para> <!-- add more white space after screenshot @dcb --> 0263 0264 <para> 0265 Enter your login credentials as illustrated above and say OK. Voila! Your cloud-based 0266 contact list is now integrated into &kaddressbook;. 0267 </para> 0268 <para> </para> <!-- add more white space before next screenshot @dcb --> 0269 0270 <para> 0271 <screenshot id="screenshot-add-a-cloud-based-service-completed"> 0272 <screeninfo>The &kaddressbook; window after a gmail.com account has been added.</screeninfo> 0273 <mediaobject> 0274 <imageobject> 0275 <imagedata fileref="addressbook33.png" format="PNG"/> 0276 </imageobject> 0277 <textobject> 0278 <phrase>The &kaddressbook; window after a gmail.com account has been added.</phrase> 0279 </textobject> 0280 <caption> 0281 <para>Another picture of the &kaddressbook; window, after a gmail.com 0282 account has been added. You can now manipulate your gmail contacts via &kaddressbook;, if you like.</para> 0283 </caption> 0284 </mediaobject> 0285 </screenshot> 0286 </para> 0287 0288 <para> </para> <!-- add more white space after screenshot @dcb --> 0289 0290 <para> 0291 As the preceding screenshot indicates, once you have registered &kaddressbook; as a 0292 trusted resource, you can view and edit your gmail contacts using &kaddressbook;. Of 0293 course, you may also continue to maintain your contacts by using a web browser, if you wish. 0294 </para> 0295 0296 <para> </para> <!-- add more white space after screenshot @dcb --> 0297 0298 </step> 0299 0300 <step id="add-a-local-addressbook-step"><para> 0301 If you selected one of the local address book options in 0302 <link linkend="select-a-format-step">step 2</link> above, a different 0303 dialog will ensue. </para> 0304 0305 <para> 0306 <screenshot id="screenshot-add-a-personal-addressbook"> 0307 <screeninfo>A screenshot of &kaddressbook;'s <quote>Personal Contacts</quote> dialog.</screeninfo> 0308 <mediaobject> 0309 <imageobject> 0310 <imagedata fileref="addressbook34.png" format="PNG"/> 0311 </imageobject> 0312 <textobject> 0313 <phrase>A screenshot of &kaddressbook;'s <quote>Personal Contacts</quote> dialog.</phrase> 0314 </textobject> 0315 <caption> 0316 <para>&kaddressbook;'s <quote>Personal Contacts</quote> dialog. You may specify which directory 0317 will contain your data, and whether you have write access to this resource, or not. For most people, 0318 the default selections (as shown above) work well.</para> 0319 </caption> 0320 </mediaobject> 0321 </screenshot> 0322 </para> 0323 0324 <para> </para> <!-- add more white space after screenshot @dcb --> 0325 0326 <para> 0327 Make any modifications you deem necessary in the <quote>Personal Contacts</quote> dialog, 0328 then click <guibutton> ✔ OK </guibutton>. A new address book will appear in the main 0329 &kaddressbook; interface window, as shown below. 0330 </para> 0331 0332 <para> 0333 <screenshot id="screenshot-personal-addressbook-has-been-added"> 0334 <screeninfo>A screenshot of &kaddressbook;'s main window with an empty <quote>Personal Contacts</quote> address book.</screeninfo> 0335 <mediaobject> 0336 <imageobject> 0337 <imagedata fileref="addressbook35.png" format="PNG"/> 0338 </imageobject> 0339 <textobject> 0340 <phrase>A screenshot of &kaddressbook;'s main window with an empty <quote>Personal Contacts</quote> address book.</phrase> 0341 </textobject> 0342 <caption> 0343 <para>&kaddressbook;'s main window after the <quote>Personal Contacts</quote> address book has been re-created.</para> 0344 </caption> 0345 </mediaobject> 0346 </screenshot> 0347 </para> 0348 0349 <para> </para> <!-- add more white space after screenshot @dcb --> 0350 </step> 0351 0352 </procedure> 0353 </sect1> 0354 0355 <sect1 id="how-to-add-a-new-contact"> 0356 <title>How to Add a New Contact</title> 0357 0358 <procedure id="procedure-add-a-new-contact"> 0359 0360 <step id="new-contact-dialog-step-1"><para> 0361 Open &kaddressbook;'s New Contact dialog by clicking the <guibutton> + New Contact </guibutton> 0362 button on the Toolbar. A dialog box will appear.</para> 0363 0364 <para> 0365 <screenshot id="screenshot-new-contact-dialog"> 0366 <screeninfo>A screenshot of &kaddressbook;'s <quote>New Contact</quote> dialog.</screeninfo> 0367 <mediaobject> 0368 <imageobject> 0369 <imagedata fileref="addressbook40.png" format="PNG"/> 0370 </imageobject> 0371 <textobject> 0372 <phrase>A screenshot of &kaddressbook;'s <quote>New Contact</quote> dialog.</phrase> 0373 </textobject> 0374 <caption> 0375 <para>&kaddressbook;'s <quote>New Contact</quote> dialog after clicking the 0376 <guibutton> + New Contact </guibutton> button on the Toolbar.</para> 0377 </caption> 0378 </mediaobject> 0379 </screenshot> 0380 </para> 0381 0382 <para> </para> <!-- add more white space after screenshot @dcb --> 0383 0384 </step> 0385 0386 <step id="procedure-new-contact-data-items"><para> 0387 As you can see from the preceding screenshot, the <quote>New Contact</quote> dialog allows one 0388 to enter several different data items. Additional data may be entered via the <quote>Location</quote>, 0389 <quote>Business</quote>, <quote>Personal</quote>, <quote>Notes</quote>, <quote>Custom Fields</quote>, 0390 and <quote>Crypto Settings</quote> sub-dialogs, as explained more fully in <link linkend="editing-contact-data">chapter 4</link>, 0391 below. For now, let's concentrate on adding the <quote>Contact</quote> data items appearing in the preceding illustration.</para> 0392 </step> 0393 0394 <step id="procedure-entering-basic-new-contact-data"><para> 0395 If you have created more than one address book, use the drop-down list labeled <quote>Add to:</quote> 0396 to select the data set to which the new contact will be added. Then enter the new contact's name in 0397 the input field marked <quote>Name</quote>, and key in his or her email address in the input field 0398 labeled <quote>Email</quote>. If you want to specify special formatting options for this contact's 0399 name data, click the <guibutton> ... </guibutton> button to the right of the <quote>Name</quote> 0400 input field and follow the prompts. If you wish to add more email addresses for this person, click the 0401 <guibutton> + </guibutton> button to the right of the <quote>Email</quote> input field and another 0402 Email input field will be generated. To delete an Email address, click the associated 0403 <guibutton> − </guibutton> button. 0404 0405 </para></step> 0406 0407 <step id="procedure-additional-new-contact-data"><para> 0408 You may also associate a nickname, one or more telephone numbers, multiple instant messaging services, 0409 and several web sites with each contact in an address book, as explained 0410 in <link linkend="editing-contact-data">chapter 4</link>. You may also use the <quote>Show messages ...</quote> 0411 and <quote>Allow remote content ...</quote> options to fine-tune the way &kmail; handles email you receive 0412 from each contact. See <link linkend="integration-with-other-kde-programs">chapter 3</link> for a more 0413 complete explanation. 0414 </para></step> 0415 0416 <!--TODO Note to myself: need to add an explanation of overriding KMail defaults --> 0417 0418 </procedure> 0419 </sect1> 0420 0421 </chapter> 0422 0423 <chapter id="integration-with-other-kde-programs"> 0424 <title>Integration With Other &kde; Programs</title> 0425 0426 <sect1 id="integration-overview"> 0427 <title>Integration Overview -- &kmail;</title> 0428 0429 <para> 0430 Because &kaddressbook; -- an essential piece of &PIM;, &kde;'s suite of Personal Information Management programs -- 0431 is the central repository for information about all your contacts, it has been integrated into &kmail; and also 0432 into &korganizer;. Here is a quick look at the interface between &kaddressbook; and those two programs. 0433 </para> 0434 0435 <sect2 id="starting-kaddressbook-from-kmail-tools"> 0436 <title>Starting &kaddressbook; from &kmail;'s Tools Menu</title> 0437 0438 <para> 0439 <screenshot id="screenshot-kmail-tools-menu"> 0440 <screeninfo>A screenshot of &kmail;'s <menuchoice><guimenu>Tools</guimenu><guimenuitem>Address Book</guimenuitem></menuchoice> option.</screeninfo> 0441 <mediaobject> 0442 <imageobject> 0443 <imagedata fileref="addressbook50.png" format="PNG"/> 0444 </imageobject> 0445 <textobject> 0446 <phrase>A screenshot of &kmail;'s <menuchoice><guimenu>Tools</guimenu><guimenuitem>Address Book</guimenuitem></menuchoice> option.</phrase> 0447 </textobject> 0448 <caption> 0449 <para>Launching &kaddressbook; from &kmail;'s <menuchoice><guimenu>Tools</guimenu><guimenuitem><inlinemediaobject><imageobject><imagedata 0450 fileref="address-book-new.png" format="PNG"/></imageobject></inlinemediaobject>Address Book</guimenuitem></menuchoice> menu choice.</para> 0451 </caption> 0452 </mediaobject> 0453 </screenshot> 0454 </para> 0455 0456 <para> </para> <!-- add more white space after screenshot @dcb --> 0457 0458 <para>This interface is the epitome of simplicity. Need to consult or update the entry for one of your contacts while reading 0459 or composing an email message with &kmail;? Left click <menuchoice><guimenu>Tools</guimenu><guimenuitem><inlinemediaobject><imageobject> 0460 <imagedata fileref="address-book-new.png" format="PNG"/></imageobject></inlinemediaobject>Address Book</guimenuitem> 0461 </menuchoice>, and the &kaddressbook; application will be launched automatically, allowing quick access to the contact 0462 data you want to view or modify.</para> 0463 0464 <para> </para> <!-- add more white space before next section @dcb --> 0465 0466 </sect2> 0467 0468 <sect2 id="autocompletion-feature-on-new-email"> 0469 <title>Querying &kaddressbook; from &kmail;'s Message Composition Window</title> 0470 0471 <para> 0472 <screenshot id="screenshot-autocompletion-feature"> 0473 <screeninfo>A screenshot of auto completion from inside &kmail;'s message composition window.</screeninfo> 0474 <mediaobject> 0475 <imageobject> 0476 <imagedata fileref="addressbook51.png" format="PNG"/> 0477 </imageobject> 0478 <textobject> 0479 <phrase>A screenshot of auto completion from inside &kmail;'s message composition window.</phrase> 0480 </textobject> 0481 <caption> 0482 <para>Using &kaddressbook;'s auto completion feature from inside &kmail;'s message composition window.</para> 0483 </caption> 0484 </mediaobject> 0485 </screenshot> 0486 </para> 0487 0488 <para> </para> <!-- add more white space after screenshot @dcb --> 0489 0490 <para>When you are composing a new email message, &kmail; helps you find the recipient's complete email 0491 address by presenting a list of probable matches drawn from the contents of &kaddressbook; and from 0492 your email archives, as illustrated above. Just left click an item in the list to use that email address.</para> 0493 0494 <para> </para> <!-- add more white space before next section @dcb --> 0495 0496 </sect2> 0497 0498 <sect2 id="recipient-selection-dialog"> 0499 <title>&kmail;'s Recipient Selection Dialog</title> 0500 0501 <para> 0502 <screenshot id="screenshot-recipient-selection"> 0503 <screeninfo>A screenshot of the recipient selection dialog inside &kmail;'s message composition window.</screeninfo> 0504 <mediaobject> 0505 <imageobject> 0506 <imagedata fileref="addressbook52.png" format="PNG"/> 0507 </imageobject> 0508 <textobject> 0509 <phrase>A screenshot of the recipient selection dialog inside &kmail;'s message composition window.</phrase> 0510 </textobject> 0511 <caption> 0512 <para>Selecting multiple addressees with the recipient selection dialog inside &kmail;'s message composition window.</para> 0513 </caption> 0514 </mediaobject> 0515 </screenshot> 0516 </para> 0517 0518 <para> </para> <!-- add more white space after screenshot @dcb --> 0519 0520 <para>When you are addressing a new email message to multiple recipients, &kmail; provides a convenient method 0521 of choosing multiple addressees from the contacts you have saved with &kaddressbook;. Simply left click the 0522 <guibutton> Select ... </guibutton> button to open a Drop Down Box that lists all the contacts in the 0523 selected address books. Then scroll through the list (or use the handy <quote>Search:</quote> box), 0524 select the recipient you want, and left click <guibutton> Add as To </guibutton>, 0525 <guibutton> Add as CC </guibutton>, or <guibutton> Add as BCC </guibutton> to add this person 0526 to the list of email recipients for your new message. Choose <guibutton> Add as Reply-To </guibutton> 0527 to insert this address into your message as a <quote>Reply To</quote> tag.</para> 0528 0529 <para> </para> <!-- add more white space before next section @dcb --> 0530 0531 </sect2> 0532 0533 <sect2 id="new-contact-creation-interface"> 0534 <title>&kmail;'s New Contact Creation Interface</title> 0535 0536 <para> 0537 <screenshot id="screenshot-new-contact-creation"> 0538 <screeninfo>A screenshot of the new contact creation interface inside &kmail;'s message viewing window.</screeninfo> 0539 <mediaobject> 0540 <imageobject> 0541 <imagedata fileref="addressbook53.png" format="PNG"/> 0542 </imageobject> 0543 <textobject> 0544 <phrase>A screenshot of the new contact creation interface inside &kmail;'s message viewing window.</phrase> 0545 </textobject> 0546 <caption> 0547 <para>Invoking the new contact creation dialog from &kmail;'s message viewing window.</para> 0548 </caption> 0549 </mediaobject> 0550 </screenshot> 0551 </para> 0552 0553 <para> </para> <!-- add more white space after screenshot @dcb --> 0554 <para>When you receive an email message from someone who is not yet in your address book, &kmail; makes it very 0555 easy to create a new contact. Simply point your cursor at the email address you want to save, then click the &RMB; and 0556 a context menu will appear (see above). Select <guimenuitem> + Add to Address Book </guimenuitem> 0557 to add the selected email address to one of your address books. If you recognize this person as somebody who's already 0558 in your address book, and he is using a new email address, you may click on <guimenuitem> + Add to Existing Contact </guimenuitem> 0559 instead -- this enters a dialog that will direct &kaddressbook; to the spot where you want to insert the new email address.</para> 0560 <para> </para> <!-- add more white space before next picture @dcb --> 0561 0562 <para> 0563 <screenshot id="screenshot-new-contact-creation-step2"> 0564 <screeninfo>A screenshot of the ensuing new contact creation dialog.</screeninfo> 0565 <mediaobject> 0566 <imageobject> 0567 <imagedata fileref="addressbook54.png" format="PNG"/> 0568 </imageobject> 0569 <textobject> 0570 <phrase>A screenshot of the ensuing new contact creation dialog.</phrase> 0571 </textobject> 0572 <caption> 0573 <para>Choosing the address book in which the new contact will be created.</para> 0574 </caption> 0575 </mediaobject> 0576 </screenshot> 0577 </para> 0578 0579 <para> </para> <!-- add more white space after screenshot @dcb --> 0580 <para>&kmail; will ask you to choose the address book to which the new contact should be added.</para> 0581 <para> </para> <!-- add more white space before next picture @dcb --> 0582 0583 <para> 0584 <screenshot id="screenshot-new-contact-creation-step3"> 0585 <screeninfo>Another screenshot of the ensuing new contact creation dialog.</screeninfo> 0586 <mediaobject> 0587 <imageobject> 0588 <imagedata fileref="addressbook55.png" format="PNG"/> 0589 </imageobject> 0590 <textobject> 0591 <phrase>Another screenshot of the ensuing new contact creation dialog.</phrase> 0592 </textobject> 0593 <caption> 0594 <para>Deciding if you would like to edit the newly created contact now, or later.</para> 0595 </caption> 0596 </mediaobject> 0597 </screenshot> 0598 </para> 0599 0600 <para> </para> <!-- add more white space after screenshot @dcb --> 0601 <para>&kmail; will also ask you if you wish to <link linkend="editing-contact-data"> edit the new contact</link> 0602 that has just been added. Say <guibutton> ✔ Yes </guibutton> if you want to add more data to the 0603 new entry right away.</para> 0604 <para> </para> <!-- add more white space before next section @dcb --> 0605 0606 </sect2> 0607 0608 </sect1> 0609 0610 <sect1 id="korganizer-overview"> 0611 <title>&kaddressbook;'s Interface with &korganizer;</title> 0612 0613 <para>&korganizer;, the &kde; scheduling and calendar management program, allows you 0614 to send e-mail messages to people you want to invite to a meeting, and provides 0615 two interfaces with &kaddressbook; in this connection.</para> 0616 <para> </para> <!-- add more white space before next section @dcb --> 0617 0618 <para> 0619 <screenshot id="screenshot-inviting-one-attendee"> 0620 <screeninfo>A screenshot of &korganizer;'s attendees tab.</screeninfo> 0621 <mediaobject> 0622 <imageobject> 0623 <imagedata fileref="addressbook60.png" format="PNG"/> 0624 </imageobject> 0625 <textobject> 0626 <phrase>A screenshot of &korganizer;'s attendees tab.</phrase> 0627 </textobject> 0628 <caption> 0629 <para>Adding a single attendee to a scheduled meeting in &korganizer;.</para> 0630 </caption> 0631 </mediaobject> 0632 </screenshot> 0633 </para> 0634 0635 <para> </para> <!-- add more white space after screenshot @dcb --> 0636 <para>The first interface is just like the <link linkend="autocompletion-feature-on-new-email">auto completion 0637 feature</link> provided by &kmail;: just start typing the name of the person you want to invite, and you will 0638 be presented with a list of probable matches, as illustrated above.</para> 0639 <para> </para> <!-- add more white space before next section @dcb --> 0640 0641 <para> 0642 <screenshot id="screenshot-inviting-multiple-attendees"> 0643 <screeninfo>A screenshot of &korganizer;'s attendees tab.</screeninfo> 0644 <mediaobject> 0645 <imageobject> 0646 <imagedata fileref="addressbook61.png" format="PNG"/> 0647 </imageobject> 0648 <textobject> 0649 <phrase>&korganizer;'s attendees tab.</phrase> 0650 </textobject> 0651 <caption> 0652 <para>Adding multiple attendees to a scheduled meeting in &korganizer;.</para> 0653 </caption> 0654 </mediaobject> 0655 </screenshot> 0656 </para> 0657 0658 <para> </para> <!-- add more white space after screenshot @dcb --> 0659 <para>The second interface is just like the <link linkend="recipient-selection-dialog">recipient selection 0660 dialog</link> provided by &kmail;: when you left click the <guibutton> Select Attendees ... </guibutton> 0661 button, a searchable list of the contacts in all your address books will appear, as the preceding screenshot shows.</para> 0662 0663 </sect1> 0664 0665 </chapter> 0666 0667 <chapter id="editing-contact-data"> 0668 <title>Adding or Editing Contact Data</title> 0669 0670 <sect1 id="edit-basic-info"> 0671 <title>The Basics</title> 0672 0673 <para>When you first click on the <guibutton><inlinemediaobject><imageobject><imagedata fileref="list-add.png" 0674 format="PNG"/></imageobject></inlinemediaobject>Add Contact </guibutton> button on &kaddressbook;'s 0675 Toolbar, this screen will appear. (If you click on <guibutton><inlinemediaobject><imageobject><imagedata 0676 fileref="document-edit.png" format="PNG"/></imageobject></inlinemediaobject>Edit Contact </guibutton>, 0677 a similar screen appears, the only difference being that the drop-down box labeled <quote>Add to:</quote> will 0678 not appear as part of the <quote>Edit</quote> dialog. That is why both functions are covered in this chapter: 0679 they're practically identical.)</para> 0680 0681 <para> 0682 <screenshot id="screenshot-new-contact-dialog-2"> 0683 <screeninfo>A screenshot of &kaddressbook;'s <quote>New Contact</quote> dialog.</screeninfo> 0684 <mediaobject> 0685 <imageobject> 0686 <imagedata fileref="addressbook40.png" format="PNG"/> 0687 </imageobject> 0688 <textobject> 0689 <phrase>A screenshot of &kaddressbook;'s <quote>New Contact</quote> dialog.</phrase> 0690 </textobject> 0691 <caption> 0692 <para>&kaddressbook;'s <quote>Add Contact</quote> dialog after clicking the 0693 <guibutton><inlinemediaobject><imageobject><imagedata fileref="list-add.png" format="PNG"/> 0694 </imageobject></inlinemediaobject>Add Contact </guibutton> button on the Toolbar.</para> 0695 </caption> 0696 </mediaobject> 0697 </screenshot> 0698 </para> 0699 0700 <para> </para> <!-- add more white space after screenshot @dcb --> 0701 0702 <sect2 id="edit-contact-tab"> 0703 <title>The Contact Tab</title> 0704 0705 <para>We have already seen (in <link linkend="how-to-add-a-new-contact">How to Add a New Contact</link> ) 0706 how basic data like Name and Email are entered when a new contact record is created. Here's a description 0707 of the many ways to use the rest of the data fields accessible from the <quote>Contact</quote> tab in 0708 the <guibutton><inlinemediaobject><imageobject><imagedata fileref="list-add.png" format="PNG"/> 0709 </imageobject></inlinemediaobject>Add Contact </guibutton> dialog.</para> 0710 0711 <variablelist> 0712 0713 <varlistentry><term>Phone</term><listitem><para>You may associate one or more telephone numbers with 0714 this person. Use the <guibutton> + </guibutton> and <guibutton> − </guibutton> 0715 buttons to add or delete phone number fields. The 0716 <guibutton> Home<inlinemediaobject><imageobject><imagedata fileref="go-down.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> 0717 Drop Down Box allows you to identify fifteen categories of phone numbers (Home, Work, Mobile, Car,<glossterm linkend="gloss-isdn"> 0718 <acronym>ISDN</acronym></glossterm>, <glossterm linkend="gloss-pcs"><acronym>PCS</acronym></glossterm>, &etc;)</para></listitem> 0719 </varlistentry> 0720 0721 <varlistentry><term>Messaging</term><listitem><para>You may associate one or more Instant Messaging 0722 service identities with this person. Use the <guibutton> + </guibutton> and 0723 <guibutton> − </guibutton> buttons to add or delete messaging service fields. The 0724 <guibutton> Select ...<inlinemediaobject><imageobject><imagedata fileref="go-down.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> 0725 Drop Down Box permits you to identify thirteen categories of IM services: <glossterm linkend="gloss-aim">AIM,</glossterm> 0726 Facebook, <glossterm linkend="gloss-gadu-gadu">Gadu-Gadu</glossterm>, Google Talk, <glossterm linkend="gloss-gpws">GroupWise</glossterm>, 0727 <glossterm linkend="gloss-icq"><acronym>ICQ</acronym></glossterm>, <glossterm linkend="gloss-irc">&irc;</glossterm>, 0728 <glossterm linkend="gloss-jabber">Jabber</glossterm>, <glossterm linkend="gloss-mnwhl">Meanwhile</glossterm>, 0729 <glossterm linkend="gloss-sms"><acronym>SMS</acronym></glossterm>, Skype, Twitter, and Yahoo. (MSN Messenger is 0730 still on the list of IM services in version 5.10.3; it has been defunct since 2014.)</para></listitem> 0731 </varlistentry> 0732 0733 <varlistentry><term>Web</term><listitem><para>You may associate one or more web site &URL;s with this 0734 person. Use the <guibutton> + </guibutton> and <guibutton> − </guibutton> 0735 buttons to add or delete Web address fields. The <guibutton> Select ...<inlinemediaobject><imageobject> 0736 <imagedata fileref="go-down.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> 0737 Drop Down Box allows you to identify three different kinds of Web addresses: Home, Work, and Other.</para></listitem> 0738 </varlistentry> 0739 0740 <varlistentry><term>Tags</term><listitem><para>You may associate one or more Tags of your own devising with this 0741 person. Use the <guibutton> ... </guibutton> button to enter the Tag creation and configuration dialog 0742 illustrated below.</para></listitem> 0743 </varlistentry> 0744 0745 </variablelist> 0746 0747 <para> 0748 <screenshot id="screenshot-add-tags-dialog"> 0749 <screeninfo>&kaddressbook;'s <quote>Tags</quote> dialog.</screeninfo> 0750 <mediaobject> 0751 <imageobject> 0752 <imagedata fileref="addressbook71.png" format="PNG"/> 0753 </imageobject> 0754 <textobject> 0755 <phrase>&kaddressbook;'s <quote>Tags</quote> dialog.</phrase> 0756 </textobject> 0757 <caption> 0758 <para>&kaddressbook;'s <quote>Manage Tags</quote> dialog after clicking the 0759 <guibutton> ... </guibutton> button next to <quote>Tags</quote>.</para> 0760 </caption> 0761 </mediaobject> 0762 </screenshot> 0763 </para> 0764 0765 <para> </para> <!-- add more white space after screenshot @dcb --> 0766 0767 <variablelist> 0768 <varlistentry><term>Tags (continued)</term><listitem><para>Use the <guibutton> Create new tag </guibutton> 0769 button and the data entry field to the left to build your customized list of tags. Select the 0770 tags associated with this person from the list appearing in the configuration window. Press the 0771 <guibutton> ✔ OK </guibutton> button to add the selected tags to this contact.</para></listitem> 0772 </varlistentry> 0773 0774 <varlistentry><term>Blog Feed</term><listitem><para>Use this field to record the &URL; associated with this 0775 contact's web log, or blog.</para></listitem> 0776 </varlistentry> 0777 0778 <varlistentry><term>Show messages ...</term><listitem><para>Use this Drop Down Box to override the corresponding message 0779 display option in &kmail;'s <guibutton> Privacy & Security </guibutton> configuration menu. Choose 0780 <quote>Default</quote> to leave it up to &kmail;. Choose <quote>Plain Text</quote> or <quote>HTML</quote> if you 0781 want to override &kmail;'s default behavior when you receive a message from this person.</para></listitem> 0782 </varlistentry> 0783 0784 <varlistentry><term>Allow remote content ...</term><listitem><para>Select this option if you want to override the 0785 corresponding message display option in &kmail;'s <guibutton> Privacy & Security </guibutton> 0786 configuration menu when you receive a message from this person.</para></listitem> 0787 </varlistentry> 0788 0789 <varlistentry><term><guibutton> ✔ OK </guibutton></term><listitem><para>Select this option to save the 0790 changes you have made. This button performs the same function in all seven tabs appearing in the <guibutton><inlinemediaobject><imageobject> 0791 <imagedata fileref="list-add.png" format="PNG"/></imageobject></inlinemediaobject>Add Contact </guibutton> dialog.</para></listitem> 0792 </varlistentry> 0793 0794 <varlistentry><term><guibutton> ⦸ Cancel </guibutton></term><listitem><para>Select this option to leave 0795 the <guibutton><inlinemediaobject><imageobject><imagedata fileref="list-add.png" format="PNG"/></imageobject> 0796 </inlinemediaobject>Add Contact </guibutton> dialog without saving your changes. This button performs 0797 the same function in all seven tabs appearing in the <quote>Add Contact</quote> dialog.</para></listitem> 0798 </varlistentry> 0799 0800 </variablelist> 0801 <para> </para> <!-- add more white space after variablelist @dcb --> 0802 0803 </sect2> 0804 0805 <sect2 id="edit-location-tab"> 0806 <title>The Location Tab</title> 0807 0808 <para>Use the data input fields in the <quote>Location</quote> tab shown below to associate one or more snail-mail 0809 addresses with this person.</para> 0810 0811 <para> 0812 <screenshot id="screenshot-location-tab"> 0813 <screeninfo>&kaddressbook;'s <quote>Location</quote> tab.</screeninfo> 0814 <mediaobject> 0815 <imageobject> 0816 <imagedata fileref="addressbook72.png" format="PNG"/> 0817 </imageobject> 0818 <textobject> 0819 <phrase>&kaddressbook;'s <quote>Location</quote> tab.</phrase> 0820 </textobject> 0821 <caption> 0822 <para>&kaddressbook;'s <quote>Location</quote> tab, part of the 0823 <quote>Add Contact</quote> dialog.</para> 0824 </caption> 0825 </mediaobject> 0826 </screenshot> 0827 </para> 0828 0829 <para> </para> <!-- add more white space after screenshot @dcb --> 0830 0831 <variablelist> 0832 <varlistentry><term>(unlabeled) Drop Down Box</term><listitem><para>Use this list of categories to describe each 0833 mailing address for this contact. Available options include <quote>Home</quote>, <quote>Work</quote>, 0834 <quote>Postal</quote>, &etc;</para></listitem> 0835 </varlistentry> 0836 0837 <varlistentry><term>Street / Post Office Box / Postal Code / Locality / Region</term><listitem><para>Use these free-form 0838 data fields to enter mailing address data: Street Address, PO Box, ZIP Code, City, and State, respectively, for 0839 addresses in the U.S.A.</para></listitem> 0840 </varlistentry> 0841 0842 <varlistentry><term>Country</term><listitem><para>Use this Drop Down Box to select a country, from 0843 Afghanistan to Zimbabwe.</para></listitem> 0844 </varlistentry> 0845 0846 <varlistentry><term>This is the preferred address</term><listitem><para>Check this box to designate the 0847 preferred, or default, mailing address.</para></listitem> 0848 </varlistentry> 0849 0850 <varlistentry><term><guibutton> Add Address </guibutton></term><listitem><para>When you have finished 0851 entering address data, left click this button to add a new address to the set of saved addresses appearing in 0852 the large display window to the right.</para></listitem> 0853 </varlistentry> 0854 0855 <varlistentry><term>Icon<inlinemediaobject><imageobject><imagedata fileref="document-edit.png" format="PNG"/></imageobject></inlinemediaobject> 0856 in the large display window</term> 0857 <listitem><para>Left click this icon to edit the associated address data.</para></listitem> 0858 </varlistentry> 0859 0860 <varlistentry><term>Icon<inlinemediaobject><imageobject><imagedata fileref="edit-delete.png" format="PNG"/></imageobject></inlinemediaobject> 0861 in the large display window</term> 0862 <listitem><para>Left click this icon to delete the associated address data.</para></listitem> 0863 </varlistentry> 0864 0865 </variablelist> 0866 <para> </para> <!-- add more white space after variablelist @dcb --> 0867 </sect2> 0868 0869 <sect2 id="edit-business-tab"> 0870 <title>The Business, Personal, and Notes Tabs</title> 0871 0872 <para>The next three tabs in the <quote>Add Contact</quote> dialog are even simpler than 0873 the <quote>Location</quote> tab. They allow you to save some information about this person's 0874 business and professional affiliations, a few personal details, and miscellaneous free-form 0875 notes, respectively.</para> 0876 0877 <para> 0878 <screenshot id="screenshot-business-tab"> 0879 <screeninfo>&kaddressbook;'s <quote>Business</quote> tab.</screeninfo> 0880 <mediaobject> 0881 <imageobject> 0882 <imagedata fileref="addressbook73.png" format="PNG"/> 0883 </imageobject> 0884 <textobject> 0885 <phrase>&kaddressbook;'s <quote>Business</quote> tab.</phrase> 0886 </textobject> 0887 <caption> 0888 <para>&kaddressbook;'s <quote>Business</quote> tab, part of the 0889 <quote>Add Contact</quote> dialog.</para> 0890 </caption> 0891 </mediaobject> 0892 </screenshot> 0893 </para> 0894 0895 <para> </para> <!-- add more white space after screenshot @dcb --> 0896 0897 <para>The <quote>Business</quote> tab, shown above, lets you save some additional details 0898 about this person's professional and business associations. All the input fields are free-form; 0899 you may enter any kind of text data in each field. The small 0900 <guibutton><inlinemediaobject><imageobject><imagedata fileref="document-open.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> 0901 button will open a file search dialog, making it easy to associate a filename with this person's 0902 <quote>Free/Busy</quote> schedule, if you wish.</para> 0903 0904 <para>Notice that you should enter your business associate's phone as a telephone number under the 0905 <quote><link linkend="edit-contact-tab">Contact</link></quote> tab. Similarly, his office address is entered 0906 via the <quote>Location</quote> tab, as described in <link linkend="edit-location-tab">the preceding section</link>.</para> 0907 0908 <para> </para> <!-- add more white space before next screenshot @dcb --> 0909 <para> 0910 <screenshot id="screenshot-personal-tab"> 0911 <screeninfo>&kaddressbook;'s <quote>Personal</quote> tab.</screeninfo> 0912 <mediaobject> 0913 <imageobject> 0914 <imagedata fileref="addressbook74.png" format="PNG"/> 0915 </imageobject> 0916 <textobject> 0917 <phrase>&kaddressbook;'s <quote>Personal</quote> tab.</phrase> 0918 </textobject> 0919 <caption> 0920 <para>&kaddressbook;'s <quote>Personal</quote> tab, part of the 0921 <quote>Add Contact</quote> dialog.</para> 0922 </caption> 0923 </mediaobject> 0924 </screenshot> 0925 </para> 0926 0927 <para> </para> <!-- add more white space after screenshot @dcb --> 0928 0929 <para>Use this tab to store a few personal details: this person's birthday, his wedding anniversary, and 0930 the name of his partner, or significant other. Click one of the buttons (⪚, <guibutton><inlinemediaobject><imageobject> 0931 <imagedata fileref="view-calendar-birthday.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> ) 0932 to enter his date of birth, or his wedding anniversary. 0933 </para> 0934 0935 <para> </para> <!-- add more white space before next screenshot @dcb --> 0936 <para> 0937 <screenshot id="screenshot-notes-tab"> 0938 <screeninfo>&kaddressbook;'s <quote>Notes</quote> tab.</screeninfo> 0939 <mediaobject> 0940 <imageobject> 0941 <imagedata fileref="addressbook75.png" format="PNG"/> 0942 </imageobject> 0943 <textobject> 0944 <phrase>&kaddressbook;'s <quote>Notes</quote> tab.</phrase> 0945 </textobject> 0946 <caption> 0947 <para>&kaddressbook;'s <quote>Notes</quote> tab, part of the 0948 <quote>Add Contact</quote> dialog.</para> 0949 </caption> 0950 </mediaobject> 0951 </screenshot> 0952 </para> 0953 0954 <para> </para> <!-- add more white space after screenshot @dcb --> 0955 0956 <para>The <quote>Notes</quote> tab provides a totally free-form input area in which 0957 you may enter any data you want to associate with this person.</para> 0958 0959 </sect2> 0960 0961 </sect1> 0962 0963 <sect1 id="edit-advanced-info"> 0964 <title>The Tricky Stuff</title> 0965 0966 <para>&kaddressbook; provides a couple of more complex data storage features, in addition to the simple 0967 functions described in the preceding section.</para> 0968 0969 <sect2 id="edit-custom-tab"> 0970 <title>The Custom Fields Tab</title> 0971 0972 <para>Not happy with the wide array of data items that &kaddressbook; has already pre-programmed for 0973 you? Well, you're in luck. Someday -- maybe soon --you may utilize the <quote>Custom Fields</quote> dialog 0974 shown below to define and populate as many additional data fields as you can possibly use.</para> 0975 0976 <para> 0977 <screenshot id="screenshot-custom-tab"> 0978 <screeninfo>&kaddressbook;'s <quote>Custom Fields</quote> tab.</screeninfo> 0979 <mediaobject> 0980 <imageobject> 0981 <imagedata fileref="addressbook76.png" format="PNG"/> 0982 </imageobject> 0983 <textobject> 0984 <phrase>&kaddressbook;'s <quote>Custom Fields</quote> tab.</phrase> 0985 </textobject> 0986 <caption> 0987 <para>&kaddressbook;'s <quote>Custom Fields</quote> tab, part of the 0988 <quote>Add Contact</quote> dialog.</para> 0989 </caption> 0990 </mediaobject> 0991 </screenshot> 0992 </para> 0993 0994 <para> </para> <!-- add more white space after screenshot @dcb --> 0995 0996 <para>This is an experimental feature which doesn't yet do anything worth talking about. So I'm not 0997 going to say anything else about it.</para> 0998 0999 <para> </para> <!-- add more white space between sections @dcb --> 1000 1001 </sect2> 1002 1003 <sect2 id="edit-crypto-tab"> 1004 <title>The Crypto Settings Tab</title> 1005 1006 <para>Need to send a confidential email message that ought not be read by prying eyes? &kaddressbook; 1007 provides a simple way for you to associate cryptographic keys with each person on your mailing list.</para> 1008 1009 <para> 1010 <screenshot id="screenshot-crypto-tab"> 1011 <screeninfo>&kaddressbook;'s <quote>Crypto Settings</quote> tab.</screeninfo> 1012 <mediaobject> 1013 <imageobject> 1014 <imagedata fileref="addressbook77.png" format="PNG"/> 1015 </imageobject> 1016 <textobject> 1017 <phrase>&kaddressbook;'s <quote>Crypto Settings</quote> tab.</phrase> 1018 </textobject> 1019 <caption> 1020 <para>&kaddressbook;'s <quote>Crypto Settings</quote> tab, part of the 1021 <quote>Add Contact</quote> dialog.</para> 1022 </caption> 1023 </mediaobject> 1024 </screenshot> 1025 </para> 1026 1027 <para> </para> <!-- add more white space after screenshot @dcb --> 1028 1029 <variablelist> 1030 <varlistentry><term>Allowed Protocols</term><listitem><para>Choose which mode of encryption you wish to use when 1031 sending a message to this person: <glossterm linkend="gloss-inline-pgp">Inline OpenPGP</glossterm>, <glossterm 1032 linkend="gloss-open-pgp">OpenPGP/&MIME;</glossterm>, <glossterm linkend="gloss-mime"><acronym>S/MIME</acronym> 1033 </glossterm>, or <glossterm linkend="gloss-opaque"><acronym>S/MIME</acronym> Opaque</glossterm>.</para></listitem> 1034 </varlistentry> 1035 1036 <varlistentry><term>Preferred OpenPGP Encryption Key:</term><listitem><para>Use the <guibutton> Change... </guibutton> 1037 button to select from a list of available Open<glossterm linkend="gloss-pgp">PGP</glossterm> keys, if you have chosen OpenPGP 1038 encryption. Use the <guibutton><inlinemediaobject><imageobject><imagedata fileref="edit-clear.png" format="PNG"/></imageobject> 1039 </inlinemediaobject></guibutton> button to clear a previously selected key.</para></listitem> 1040 </varlistentry> 1041 1042 <varlistentry><term>Preferred <acronym>S/MIME</acronym> Encryption Certificate:</term> 1043 <listitem><para>Use the <guibutton> Change... </guibutton> button to select from a list of available certificates, 1044 if you are using a verified key. Use the <guibutton><inlinemediaobject><imageobject><imagedata fileref="edit-clear.png" format="PNG"/> 1045 </imageobject></inlinemediaobject></guibutton> button to clear a previously selected key.</para></listitem> 1046 </varlistentry> 1047 1048 <varlistentry><term>Message Preference / Sign:</term><listitem><para>Use this drop-down box to specify when messages addressed to 1049 this person should bear your cryptographic signature: Never / Always / If Possible / Ask.</para></listitem> 1050 </varlistentry> 1051 1052 <varlistentry><term>Message Preference / Encrypt:</term><listitem><para>Use this drop-down box to specify when messages addressed to 1053 this person should be encrypted by using the selected protocol and key: Never / Always / If Possible / Ask.</para></listitem> 1054 </varlistentry> 1055 1056 </variablelist> 1057 1058 </sect2> 1059 1060 </sect1> 1061 1062 </chapter> 1063 1064 <chapter id="commands"> 1065 <title>Command Reference</title> 1066 1067 <sect1 id="menu-bar-items"> 1068 <title>The Menu Bar</title> 1069 1070 <para>Here is a rundown of the seven menus appearing on &kaddressbook;'s Menubar.</para> 1071 1072 1073 <sect2 id="the-file-menu"> 1074 <title>The File Menu</title> 1075 1076 <para> 1077 <screenshot id="screenshot-file-menu"> 1078 <screeninfo>A screenshot of &kaddressbook;'s <quote>File</quote> menu.</screeninfo> 1079 <mediaobject> 1080 <imageobject> 1081 <imagedata fileref="addressbook80.png" format="PNG"/> 1082 </imageobject> 1083 <textobject> 1084 <phrase>A screenshot of &kaddressbook;'s <quote>File</quote> menu.</phrase> 1085 </textobject> 1086 <caption> 1087 <para>&kaddressbook;'s <quote>File</quote> menu after clicking the 1088 <menuchoice><guimenu>File</guimenu></menuchoice> button on the Menubar.</para> 1089 </caption> 1090 </mediaobject> 1091 </screenshot> 1092 </para> 1093 1094 <para> </para> <!-- add more white space after screenshot @dcb --> 1095 1096 <para>The <menuchoice><guimenu>File</guimenu></menuchoice> menu lets you access six main functions, three of which have several options.</para> 1097 1098 <para> </para> <!-- add more white space @dcb --> 1099 <variablelist> 1100 1101 <varlistentry> 1102 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo></shortcut><guimenu>File</guimenu> 1103 <guisubmenu>New ></guisubmenu><guimenuitem><inlinemediaobject><imageobject><imagedata fileref="list-add.png" 1104 format="PNG"/></imageobject></inlinemediaobject>New Contact</guimenuitem></menuchoice></term> 1105 <listitem><para>This has exactly the same effect as clicking the <guibutton> + New Contact </guibutton> button 1106 on the Toolbar. See <link linkend="how-to-add-a-new-contact">chapter 2 above</link> for complete details.</para></listitem> 1107 </varlistentry> 1108 1109 <varlistentry> 1110 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>G</keycap></keycombo></shortcut><guimenu>File</guimenu> 1111 <guisubmenu>New ></guisubmenu><guimenuitem><inlinemediaobject><imageobject><imagedata fileref="user-group-new.png" 1112 format="PNG"/></imageobject></inlinemediaobject>New Group</guimenuitem></menuchoice></term> 1113 <listitem><para>Opens a dialog in which you may define a new group, or mailing list. See <link linkend="file-new-group">the appendix</link> 1114 for a detailed explanation of this function.</para></listitem> 1115 </varlistentry> 1116 1117 <varlistentry> 1118 <term><menuchoice><guimenu>File</guimenu><guisubmenu>New ></guisubmenu><guimenuitem><inlinemediaobject><imageobject> 1119 <imagedata fileref="folder-new.png" format="PNG"/></imageobject></inlinemediaobject>Add Address Book</guimenuitem></menuchoice></term> 1120 <listitem><para>This opens the <quote>Add Address Book</quote> dialog, which is fully documented in 1121 <link linkend="how-to-add-a-new-address-book">chapter 2 above</link>.</para></listitem> 1122 </varlistentry> 1123 1124 <varlistentry> 1125 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Import ></guisubmenu><guimenuitem>Import from LDAP 1126 server ...</guimenuitem></menuchoice></term> 1127 <listitem><para>This function allows you to import data from an <acronym>LDAP</acronym> server. The server must be configured before 1128 you can use this function. See <link linkend="configure-ldap-server">the appendix</link> for full details.</para></listitem> 1129 </varlistentry> 1130 1131 <varlistentry> 1132 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Import ></guisubmenu><guimenuitem>Import CSV file ...</guimenuitem></menuchoice></term> 1133 <listitem><para>This function allows you to import contact data from a comma separated values (<acronym>csv</acronym>) file. A dialog ensues, in which 1134 you may associate each field in the input file with a named field in &kaddressbook;'s internal storage record. See <link linkend="import-csv-data">the 1135 appendix</link> for a more detailed explanation.</para></listitem> 1136 </varlistentry> 1137 1138 <varlistentry> 1139 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Import ></guisubmenu><guimenuitem>Import vCard ...</guimenuitem></menuchoice></term> 1140 <listitem><para>This function facilitates the importation of <acronym>vcf</acronym>, or vCard, data. All three versions of vCard are supported. 1141 You can learn more about the vCard formats <ulink url="https://en.wikipedia.org/wiki/VCard">at this web site</ulink>.</para></listitem> 1142 </varlistentry> 1143 1144 <varlistentry> 1145 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Export ></guisubmenu><guimenuitem>Export CSV file ...</guimenuitem></menuchoice></term> 1146 <listitem><para>This function allows you to export selected contact data as a Comma Separated Values (<acronym>csv</acronym>) file. There are 47 1147 fields in the output record. Please refer to <link linkend="export-csv-data">the appendix</link> for a list of those data fields.</para></listitem> 1148 </varlistentry> 1149 1150 <varlistentry> 1151 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Export ></guisubmenu><guimenuitem>Export vCard 4.0 ...</guimenuitem></menuchoice></term> 1152 <listitem><para>This function allows you to export selected contact data as a file in <acronym>vCard 4.0</acronym> format. See 1153 <ulink url="https://en.wikipedia.org/wiki/VCard">this Wikipedia article</ulink> for more information.</para></listitem> 1154 </varlistentry> 1155 1156 <varlistentry> 1157 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Export ></guisubmenu><guimenuitem>Export vCard 3.0 ...</guimenuitem></menuchoice></term> 1158 <listitem><para>This function allows you to export selected contact data as a file in <acronym>vCard 3.0</acronym> format. This 1159 format is similar to <acronym>vCard 4.0</acronym> format.</para></listitem> 1160 </varlistentry> 1161 1162 <varlistentry> 1163 <term><menuchoice><guimenu>File</guimenu><guisubmenu>Export ></guisubmenu><guimenuitem>Export vCard 2.1 ...</guimenuitem></menuchoice></term> 1164 <listitem><para>This function allows you to export selected contact data as a file in <acronym>vCard 2.1</acronym> format. This 1165 format is similar to <acronym>vCard 3.0</acronym> format.</para></listitem> 1166 </varlistentry> 1167 1168 <varlistentry> 1169 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>P</keycap></keycombo></shortcut><guimenu>File</guimenu> 1170 <guisubmenu><inlinemediaobject><imageobject><imagedata fileref="document-print.png" format="PNG"/></imageobject> 1171 </inlinemediaobject>Print</guisubmenu></menuchoice></term> 1172 <listitem><para>Opens a printer selection dialog. Use the <menuchoice><guisubmenu><inlinemediaobject><imageobject> 1173 <imagedata fileref="document-preview-archive.png" format="PNG"/></imageobject></inlinemediaobject>Print Preview</guisubmenu></menuchoice> 1174 dialog below to set up the range of names and the print format before you select this function.</para></listitem> 1175 </varlistentry> 1176 1177 <varlistentry> 1178 <term><menuchoice><guimenu>File</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="document-preview-archive.png" format="PNG"/> 1179 </imageobject></inlinemediaobject>Print Preview</guisubmenu></menuchoice></term> 1180 <listitem><para>Opens a print preview dialog, which also permits you to format the report, select which items to include, and 1181 specify a sort order, &etc; See <link linkend="file-print-preview">the appendix</link> for further details.</para></listitem> 1182 </varlistentry> 1183 1184 <varlistentry> 1185 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>Q</keycap></keycombo></shortcut><guimenu>File</guimenu> 1186 <guisubmenu><inlinemediaobject><imageobject><imagedata fileref="application-exit.png" format="PNG"/></imageobject> 1187 </inlinemediaobject>Quit</guisubmenu></menuchoice></term> 1188 <listitem><para>Closes the &kaddressbook; application.</para></listitem> 1189 </varlistentry> 1190 1191 </variablelist> 1192 1193 <para> </para> <!-- add more white space between sections @dcb --> 1194 1195 </sect2> 1196 1197 <sect2 id="the-edit-menu"> 1198 <title>The Edit Menu</title> 1199 1200 <para> 1201 <screenshot id="screenshot-edit-menu"> 1202 <screeninfo>A screenshot of &kaddressbook;'s <quote>Edit</quote> menu.</screeninfo> 1203 <mediaobject> 1204 <imageobject> 1205 <imagedata fileref="addressbook81.png" format="PNG"/> 1206 </imageobject> 1207 <textobject> 1208 <phrase>A screenshot of &kaddressbook;'s <quote>Edit</quote> menu.</phrase> 1209 </textobject> 1210 <caption> 1211 <para>&kaddressbook;'s <quote>Edit</quote> menu after clicking the 1212 <menuchoice><guimenu>Edit</guimenu></menuchoice> button on the Menubar.</para> 1213 </caption> 1214 </mediaobject> 1215 </screenshot> 1216 </para> 1217 1218 <para> </para> <!-- add more white space after screenshot @dcb --> 1219 1220 <para>The <menuchoice><guimenu>Edit</guimenu></menuchoice> menu lets you access eight main functions, two of which have multiple options.</para> 1221 1222 <para> </para> <!-- add more white space @dcb --> 1223 <variablelist> 1224 1225 <varlistentry> 1226 <term><menuchoice><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="document-edit.png" 1227 format="PNG"/></imageobject></inlinemediaobject>Edit Contact ...</guisubmenu></menuchoice></term> 1228 <listitem><para>This has nearly the same effect as clicking the <guibutton> + New Contact </guibutton> button 1229 on the Toolbar. The difference is that this menu item allows you to edit a contact record that already exists, instead of creating 1230 a brand new one. See <link linkend="how-to-add-a-new-contact">chapter 2 above</link> for complete details.</para></listitem> 1231 </varlistentry> 1232 1233 <varlistentry> 1234 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>X</keycap></keycombo></shortcut><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject> 1235 <imageobject><imagedata fileref="edit-cut.png" format="PNG"/></imageobject></inlinemediaobject>Cut Contact ...</guisubmenu></menuchoice></term> 1236 <listitem><para>Performs a <quote>Cut</quote> operation on the selected contact. A copy of this contact, in 1237 <glossterm linkend="gloss-vcf"><acronym>vCard 3.0</acronym></glossterm> format, is placed on the clipboard. The 1238 <quote>Cut</quote> will be completed when you <quote>Paste</quote> this contact somewhere.</para></listitem> 1239 </varlistentry> 1240 1241 <varlistentry> 1242 <term><menuchoice><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="edit-copy.png" 1243 format="PNG"/></imageobject></inlinemediaobject>Copy Contact ...</guisubmenu></menuchoice></term> 1244 <listitem><para>Places a copy of this contact on the clipboard, so you can paste it somewhere else.</para></listitem> 1245 </varlistentry> 1246 1247 <varlistentry> 1248 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>V</keycap></keycombo></shortcut><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject> 1249 <imageobject><imagedata fileref="edit-paste.png" format="PNG"/></imageobject></inlinemediaobject>Paste</guisubmenu></menuchoice></term> 1250 <listitem><para><quote>Pastes</quote> the cut or copied contact at the current location. This may be in the same address book you 1251 did the <quote>Cut</quote> or <quote>Copy</quote> from, or in another address book. Since the preceding operations placed 1252 the contact information on the system's clipboard, you may also paste it somewhere else besides &kaddressbook; (⪚ into a 1253 text editor, or as a <acronym>vCard 3.0</acronym> file in your home folder).</para></listitem> 1254 </varlistentry> 1255 1256 <varlistentry> 1257 <term><menuchoice><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="edit-copy.png" format="PNG"/></imageobject> 1258 </inlinemediaobject>Copy Contact To ></guisubmenu><guimenuitem>(a variable list)</guimenuitem></menuchoice></term> 1259 <listitem><para>Combines the <quote>Copy</quote> and <quote>Paste</quote> operations into a single click of the &LMB;. 1260 The list of destinations displayed depends on how many address books you have created.</para></listitem> 1261 </varlistentry> 1262 1263 <varlistentry> 1264 <term><menuchoice><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="go-jump.png" format="PNG"/></imageobject> 1265 </inlinemediaobject>Move Contact To ></guisubmenu><guimenuitem>(a variable list)</guimenuitem></menuchoice></term> 1266 <listitem><para>Works just like the <quote>Copy Contact To</quote> operation described above, except that it combines 1267 <quote>Cut</quote> and <quote>Paste</quote> into a single click of the &LMB;.</para></listitem> 1268 </varlistentry> 1269 1270 <varlistentry> 1271 <term><menuchoice><shortcut><keycombo action="press">∇</keycombo></shortcut><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject><imageobject> 1272 <imagedata fileref="edit-delete.png" format="PNG"/></imageobject></inlinemediaobject>Delete Contact</guisubmenu></menuchoice></term> 1273 <listitem><para>Delete the selected contact from the current address book.</para></listitem> 1274 </varlistentry> 1275 1276 <varlistentry> 1277 <term><menuchoice><guimenu>Edit</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="edit-delete.png" 1278 format="PNG"/></imageobject></inlinemediaobject>Delete Address Book</guisubmenu></menuchoice></term> 1279 <listitem><para>Delete the current address book. Be careful with this command -- you could lose some data! 1280 In theory, this function simply removes the symbolic link between &kaddressbook; and the associated <acronym>vCard</acronym> 1281 file or directory (or the hyperlink to a <glossterm linkend="gloss-cloud">cloud-based service</glossterm>), and the real data will 1282 not be altered. Still, it's probably wisest to make a backup copy of this address book somewhere before you delete it.</para></listitem> 1283 </varlistentry> 1284 1285 </variablelist> 1286 1287 <para> </para> <!-- add more white space between sections @dcb --> 1288 1289 </sect2> 1290 1291 <sect2 id="the-view-menu"> 1292 <title>The View Menu</title> 1293 1294 <para> 1295 <screenshot id="screenshot-view-menu"> 1296 <screeninfo>A screenshot of &kaddressbook;'s <quote>View</quote> menu.</screeninfo> 1297 <mediaobject> 1298 <imageobject> 1299 <imagedata fileref="addressbook82.png" format="PNG"/> 1300 </imageobject> 1301 <textobject> 1302 <phrase>A screenshot of &kaddressbook;'s <quote>View</quote> menu.</phrase> 1303 </textobject> 1304 <caption> 1305 <para>&kaddressbook;'s <quote>View</quote> menu after clicking the 1306 <menuchoice><guimenu>View</guimenu></menuchoice> button on the Menubar.</para> 1307 </caption> 1308 </mediaobject> 1309 </screenshot> 1310 </para> 1311 1312 <para> </para> <!-- add more white space after screenshot @dcb --> 1313 1314 <para>The <menuchoice><guimenu>View</guimenu></menuchoice> menu lets you access four main functions, and one experimental 1315 feature which doesn't really do anything yet.</para> 1316 1317 <para> </para> <!-- add more white space @dcb --> 1318 <variablelist> 1319 1320 <varlistentry> 1321 <term><menuchoice><guimenu>View</guimenu><guisubmenu>Themes ></guisubmenu></menuchoice></term> 1322 <listitem><para>This menu item doesn't really do anything. It will open a <quote>Themes</quote> dialog, 1323 but that dialog is broken in release 5.10.3.</para></listitem> 1324 </varlistentry> 1325 1326 <varlistentry> 1327 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;&Shift;<keycap>1</keycap></keycombo></shortcut> 1328 <guimenu>View</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="draw-circle.png" 1329 format="PNG"/></imageobject></inlinemediaobject>Simple (one column)</guisubmenu></menuchoice></term> 1330 <listitem><para>Changes the default three panel layout into a single column. For more details, see 1331 <link linkend="view-change-columns">the appendix</link>.</para></listitem> 1332 </varlistentry> 1333 1334 <varlistentry> 1335 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;&Shift;<keycap>2</keycap></keycombo></shortcut> 1336 <guimenu>View</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="draw-circle.png" 1337 format="PNG"/></imageobject></inlinemediaobject>Two columns</guisubmenu></menuchoice></term> 1338 <listitem><para>Changes the default three panel layout into two panels. For more details, see 1339 <link linkend="view-change-columns">the appendix</link>.</para></listitem> 1340 </varlistentry> 1341 1342 <varlistentry> 1343 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;&Shift;<keycap>3</keycap></keycombo></shortcut> 1344 <guimenu>View</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="draw-circle.png" 1345 format="PNG"/></imageobject></inlinemediaobject>Three columns</guisubmenu></menuchoice></term> 1346 <listitem><para>Switches back to the default three panel layout.</para></listitem> 1347 </varlistentry> 1348 1349 <varlistentry> 1350 <term><menuchoice><guimenu>View</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="draw-rectangle.png" 1351 format="PNG"/></imageobject></inlinemediaobject>Show QR Codes</guisubmenu></menuchoice></term> 1352 <listitem><para>Check this box to display contact information as a QR code. Uncheck it to suppress QR codes.</para></listitem> 1353 </varlistentry> 1354 1355 </variablelist> 1356 1357 <para> </para> <!-- add more white space between sections @dcb --> 1358 1359 </sect2> 1360 1361 <sect2 id="the-action-menu"> 1362 <title>The Action Menu</title> 1363 1364 <para> 1365 <screenshot id="screenshot-action-menu"> 1366 <screeninfo>A screenshot of &kaddressbook;'s <quote>Action</quote> menu.</screeninfo> 1367 <mediaobject> 1368 <imageobject> 1369 <imagedata fileref="addressbook83.png" format="PNG"/> 1370 </imageobject> 1371 <textobject> 1372 <phrase>A screenshot of &kaddressbook;'s <quote>Action</quote> menu.</phrase> 1373 </textobject> 1374 <caption> 1375 <para>&kaddressbook;'s <quote>Action</quote> menu after clicking the 1376 <menuchoice><guimenu>Action</guimenu></menuchoice> button on the Menubar.</para> 1377 </caption> 1378 </mediaobject> 1379 </screenshot> 1380 </para> 1381 1382 <para> </para> <!-- add more white space after screenshot @dcb --> 1383 1384 <para>The <menuchoice><guimenu>Action</guimenu></menuchoice> menu lets you access two data transmission functions.</para> 1385 1386 <para> </para> <!-- add more white space @dcb --> 1387 <variablelist> 1388 1389 <varlistentry> 1390 <term><menuchoice><guimenu>Action</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="mail-message-new.png" 1391 format="PNG"/></imageobject></inlinemediaobject>Send vCards...</guisubmenu></menuchoice></term> 1392 <listitem><para>This option is similar to <quote>Send an email...</quote>, below, except that after 1393 you select some contacts with &Ctrl; and your mouse, the message composition window will open with a 1394 blank list of addressees, and with files attached (the selected contacts, in vCard 3.0 format). This 1395 makes it easy to share selected &kaddressbook; information with your friends and business associates.</para></listitem> 1396 </varlistentry> 1397 1398 <varlistentry> 1399 <term><menuchoice><guimenu>Action</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="mail-message-new.png" 1400 format="PNG"/></imageobject></inlinemediaobject>Send an email...</guisubmenu></menuchoice></term> 1401 <listitem><para>This option provides an alternate method for setting a new email message's recipient list. 1402 Press &Ctrl; (or &Shift;) and select the people to whom you wish to send the new message, by using your &LMB;. 1403 Then click on <quote>Send an Email...</quote>; this will open a &kmail; composition window. All 1404 the selected contacts will be listed as <quote>To</quote> addressees.</para></listitem> 1405 </varlistentry> 1406 1407 </variablelist> 1408 1409 <para> </para> <!-- add more white space between sections @dcb --> 1410 1411 </sect2> 1412 1413 <sect2 id="the-tools-menu"> 1414 <title>The Tools Menu</title> 1415 1416 <para> 1417 <screenshot id="screenshot-tools-menu"> 1418 <screeninfo>A screenshot of &kaddressbook;'s <quote>Tools</quote> menu.</screeninfo> 1419 <mediaobject> 1420 <imageobject> 1421 <imagedata fileref="addressbook84.png" format="PNG"/> 1422 </imageobject> 1423 <textobject> 1424 <phrase>A screenshot of &kaddressbook;'s <quote>Tools</quote> menu.</phrase> 1425 </textobject> 1426 <caption> 1427 <para>&kaddressbook;'s <quote>Tools</quote> menu after clicking the 1428 <menuchoice><guimenu>Tools</guimenu></menuchoice> button on the Menubar.</para> 1429 </caption> 1430 </mediaobject> 1431 </screenshot> 1432 </para> 1433 1434 <para> </para> <!-- add more white space after screenshot @dcb --> 1435 1436 <para>The <menuchoice><guimenu>Tools</guimenu></menuchoice> menu lets you access two data management functions.</para> 1437 1438 <para> </para> <!-- add more white space @dcb --> 1439 <variablelist> 1440 1441 <varlistentry> 1442 <term><menuchoice><guimenu>Tools</guimenu><guisubmenu>Merge Contacts...</guisubmenu></menuchoice></term> 1443 <listitem><para>This tool allows you to merge the contents of two or more &kaddressbook; records. To activate it, 1444 you must first select two or more contacts (hold &Ctrl; or &Shift; and left-click contacts to make your selection). 1445 A dialog box will appear, asking you to verify which contacts you wish to combine, and where the merged record 1446 should be saved. Click <quote>merge</quote> to complete the operation.</para></listitem> 1447 </varlistentry> 1448 1449 <varlistentry> 1450 <term><menuchoice><guimenu>Tools</guimenu><guisubmenu>Search Duplicate Contacts...</guisubmenu></menuchoice></term> 1451 <listitem><para>This tool will search one or more address books for duplicate entries, and offer you the option 1452 of merging any duplicate records it finds.</para></listitem> 1453 </varlistentry> 1454 </variablelist> 1455 1456 <para> </para> <!-- add more white space between sections @dcb --> 1457 1458 </sect2> 1459 1460 <sect2 id="the-settings-menu"> 1461 <title>The Settings Menu</title> 1462 1463 <para> 1464 <screenshot id="screenshot-settings-menu"> 1465 <screeninfo>A screenshot of &kaddressbook;'s <quote>Settings</quote> menu.</screeninfo> 1466 <mediaobject> 1467 <imageobject> 1468 <imagedata fileref="addressbook85.png" format="PNG"/> 1469 </imageobject> 1470 <textobject> 1471 <phrase>A screenshot of &kaddressbook;'s <quote>Settings</quote> menu.</phrase> 1472 </textobject> 1473 <caption> 1474 <para>&kaddressbook;'s <quote>Settings</quote> menu after clicking the 1475 <menuchoice><guimenu>Settings</guimenu></menuchoice> button on the Menubar.</para> 1476 </caption> 1477 </mediaobject> 1478 </screenshot> 1479 </para> 1480 1481 <para> </para> <!-- add more white space after screenshot @dcb --> 1482 1483 <para> </para> <!-- add more white space between sections @dcb --> 1484 1485 <para>The <menuchoice><guimenu>Settings</guimenu></menuchoice> menu offers you five options for fine-tuning the 1486 way &kaddressbook; operates.</para> 1487 1488 <para> </para> <!-- add more white space @dcb --> 1489 <variablelist> 1490 1491 <varlistentry> 1492 <term><menuchoice><guimenu>Settings</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="draw-rectangle.png" 1493 format="PNG"/></imageobject></inlinemediaobject><inlinemediaobject><imageobject><imagedata fileref="show-menu.png" 1494 format="PNG"/></imageobject></inlinemediaobject>Show Menubar</guisubmenu></menuchoice> 1495 <keycombo action="simul">&Ctrl;<keycap>M</keycap></keycombo></term> 1496 <listitem><para>This option allows you to show or hide the Menubar.</para></listitem> 1497 </varlistentry> 1498 1499 <varlistentry> 1500 <term><menuchoice><guimenu>Settings</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="draw-rectangle.png" 1501 format="PNG"/></imageobject></inlinemediaobject>Show Toolbar</guisubmenu></menuchoice></term> 1502 <listitem><para>This option allows you to show or hide the Toolbar.</para></listitem> 1503 </varlistentry> 1504 1505 <varlistentry> 1506 <term><menuchoice><guimenu>Settings</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="input-keyboard.png" 1507 format="PNG"/></imageobject></inlinemediaobject>Configure Shortcuts...</guisubmenu></menuchoice></term> 1508 <listitem><para>This option allows you to customize the keyboard shortcuts available within &kaddressbook;. 1509 See <link linkend="settings-configure-shortcuts">the appendix</link> for more details.</para></listitem> 1510 </varlistentry> 1511 1512 <varlistentry> 1513 <term><menuchoice><guimenu>Settings</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="configure.png" 1514 format="PNG"/></imageobject></inlinemediaobject>Configure Toolbars...</guisubmenu></menuchoice></term> 1515 <listitem><para>This option allows you to customize the contents of &kaddressbook;'s Toolbar. 1516 See <link linkend="settings-configure-toolbars">the appendix</link> for more details.</para></listitem> 1517 </varlistentry> 1518 1519 <varlistentry> 1520 <term><menuchoice><guimenu>Settings</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="configure.png" 1521 format="PNG"/></imageobject></inlinemediaobject>Configure &kaddressbook;...</guisubmenu></menuchoice> 1522 <keycombo action="simul">&Ctrl;&Shift;<keycap>,</keycap></keycombo></term> 1523 <listitem><para>This option allows you to configure several advanced &kaddressbook; options. 1524 See <link linkend="settings-configure-kaddressbook">the appendix</link> for more details.</para></listitem> 1525 </varlistentry> 1526 1527 </variablelist> 1528 1529 <para> </para> <!-- add more white space between sections @dcb --> 1530 1531 </sect2> 1532 1533 <sect2 id="the-help-menu"> 1534 <title>The Help Menu</title> 1535 1536 <para> 1537 <screenshot id="screenshot-help-menu"> 1538 <screeninfo>A screenshot of &kaddressbook;'s <quote>Help</quote> menu.</screeninfo> 1539 <mediaobject> 1540 <imageobject> 1541 <imagedata fileref="addressbook86.png" format="PNG"/> 1542 </imageobject> 1543 <textobject> 1544 <phrase>A screenshot of &kaddressbook;'s <quote>Help</quote> menu.</phrase> 1545 </textobject> 1546 <caption> 1547 <para>&kaddressbook;'s <quote>Help</quote> menu after clicking the 1548 <menuchoice><guimenu>Help</guimenu></menuchoice> button on the Menubar.</para> 1549 </caption> 1550 </mediaobject> 1551 </screenshot> 1552 </para> 1553 1554 <para> </para> <!-- add more white space after screenshot @dcb --> 1555 1556 <para>The <menuchoice><guimenu>Help</guimenu></menuchoice> menu offers seven options.</para> 1557 1558 <para> </para> <!-- add more white space @dcb --> 1559 <variablelist> 1560 1561 <varlistentry> 1562 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="system-help.png" 1563 format="PNG"/></imageobject></inlinemediaobject>&kaddressbook; Handbook</guisubmenu></menuchoice> 1564 <keycombo action="press"><keycap>F1</keycap></keycombo></term> 1565 <listitem><para>This option displays a copy of <quote>The &kaddressbook; Handbook</quote> via the 1566 &khelpcenter; utility program.</para></listitem> 1567 </varlistentry> 1568 1569 <varlistentry> 1570 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="help-about.png" 1571 format="PNG"/></imageobject></inlinemediaobject>What's This?</guisubmenu></menuchoice><keycombo action="simul">&Shift; 1572 <keycap>F1</keycap></keycombo></term> 1573 <listitem><para>This is &kaddressbook;'s built-in help tool. Left-click this option, then move your cursor and click on any 1574 one of the first four items on the Toolbar. A brief description of that tool's function will be displayed.</para></listitem> 1575 </varlistentry> 1576 1577 <varlistentry> 1578 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="tools-report-bug.png" 1579 format="PNG"/></imageobject></inlinemediaobject>Report Bug</guisubmenu></menuchoice></term> 1580 <listitem><para>This option opens a dialog that helps you file a bug report at <ulink 1581 url="https://bugs.kde.org/">bugs.kde.org</ulink>, &kde;'s main bug tracking page.</para></listitem> 1582 </varlistentry> 1583 1584 <varlistentry> 1585 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="application-x-ms-shortcut.png" 1586 format="PNG"/></imageobject></inlinemediaobject>Donate</guisubmenu></menuchoice></term> 1587 <listitem><para>This opens a <ulink url="https://kde.org/community/donations/?app=kaddressbook">web 1588 page</ulink> in your browser, where you may donate money to support &kde;. We accept euros, dollars, 1589 rubles, sterling, yen, yuan, pesos, &etc;</para></listitem> 1590 </varlistentry> 1591 1592 <varlistentry> 1593 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="change-language.png" 1594 format="PNG"/></imageobject></inlinemediaobject>Switch Application Language</guisubmenu></menuchoice></term> 1595 <listitem><para>This option lets you change the language that is used to label the various menu items and built-in 1596 help screens. You must quit &kaddressbook; and restart it before the new language takes effect.</para></listitem> 1597 </varlistentry> 1598 1599 <varlistentry> 1600 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="kaddressbook.png" 1601 format="PNG"/></imageobject></inlinemediaobject>About &kaddressbook;</guisubmenu></menuchoice></term> 1602 <listitem><para>Click on this item to learn which release of &kaddressbook; you're running, which libraries 1603 were used to compile / build the executable code, and who the lead &kde; programmer is.</para></listitem> 1604 </varlistentry> 1605 1606 <varlistentry> 1607 <term><menuchoice><guimenu>Help</guimenu><guisubmenu><inlinemediaobject><imageobject><imagedata fileref="KDE_logo.png" 1608 format="PNG"/></imageobject></inlinemediaobject>About &kde;</guisubmenu></menuchoice></term> 1609 <listitem><para>This option displays information about &kde;. Be free!</para></listitem> 1610 </varlistentry> 1611 1612 </variablelist> 1613 1614 </sect2> 1615 1616 </sect1> 1617 1618 <sect1 id="tool-bar-items"> 1619 <title>The Tool Bar</title> 1620 1621 <para>There are five separate tools available on &kaddressbook;'s Toolbar: <quote>New Contact</quote>, <quote>New Group</quote>, 1622 <quote>Edit Contact</quote>, <quote>Search...</quote>, and a category filter. Here's a picture. (Note that I have only documented 1623 the default version of &kaddressbook;'s Toolbar. You may alter the Toolbar layout by using the <link linkend="the-settings-menu"> 1624 <quote>Settings</quote></link> menu, if you so desire.)</para> 1625 1626 <para> 1627 <screenshot id="screenshot-tool-bar"> 1628 <screeninfo>A closeup of &kaddressbook;'s Toolbar.</screeninfo> 1629 <mediaobject> 1630 <imageobject> 1631 <imagedata fileref="addressbook87.png" format="PNG"/> 1632 </imageobject> 1633 <textobject> 1634 <phrase>A closeup of &kaddressbook;'s Toolbar.</phrase> 1635 </textobject> 1636 <caption> 1637 <para>&kaddressbook;'s standard Toolbar, up close and personal.</para> 1638 </caption> 1639 </mediaobject> 1640 </screenshot> 1641 </para> 1642 1643 <para> </para> <!-- add more white space after screenshot @dcb --> 1644 1645 <variablelist> 1646 1647 <varlistentry> 1648 <term><guibutton><inlinemediaobject><imageobject><imagedata fileref="list-add.png" 1649 format="PNG"/></imageobject></inlinemediaobject>New Contact</guibutton></term> 1650 <listitem><para>This Toolbar button opens the <quote>Add New Contact</quote> dialog 1651 documented in <link linkend="edit-basic-info">chapter 4</link>, above.</para></listitem> 1652 </varlistentry> 1653 1654 <varlistentry> 1655 <term><guibutton><inlinemediaobject><imageobject><imagedata fileref="user-group-new.png" 1656 format="PNG"/></imageobject></inlinemediaobject>New Group</guibutton></term> 1657 <listitem><para>This Toolbar button opens the <quote>Add New Group</quote> dialog 1658 documented in <link linkend="file-new-group">the appendix</link>.</para></listitem> 1659 </varlistentry> 1660 1661 <varlistentry> 1662 <term><guibutton><inlinemediaobject><imageobject><imagedata fileref="document-edit.png" 1663 format="PNG"/></imageobject></inlinemediaobject>Edit Contact</guibutton></term> 1664 <listitem><para>This Toolbar button opens the <quote>Edit Contact</quote> dialog 1665 documented in <link linkend="edit-basic-info">chapter 4</link>, above.</para></listitem> 1666 </varlistentry> 1667 1668 <varlistentry> 1669 <term>[ Search... <keycombo action="simul">&Alt;<keycap>Q</keycap></keycombo> ]</term> 1670 <listitem><para>This tool searches through all the contacts in selected address books as you type. 1671 Pressing <keycombo>&Alt;<keycap>Q</keycap></keycombo> simply positions the cursor inside the 1672 <quote>Search...</quote> box. Be aware that this function searches the entirety of each contact 1673 record; a search for <quote>and</quote> may return not only Andy Brown and Andrew Jones, but also 1674 Bill Smith (who happens to work for Brown and Root Construction Company).</para></listitem> 1675 </varlistentry> 1676 1677 </variablelist> 1678 1679 <para> 1680 <screenshot id="toolbar-search"> 1681 <screeninfo>A screenshot of &kaddressbook;'s <quote>Search</quote> function.</screeninfo> 1682 <mediaobject> 1683 <imageobject> 1684 <imagedata fileref="addressbook91.png" format="PNG"/> 1685 </imageobject> 1686 <textobject> 1687 <phrase>A screenshot of &kaddressbook;'s <quote>Search</quote> function.</phrase> 1688 </textobject> 1689 <caption> 1690 <para>&kaddressbook;'s <quote>Search</quote> function in action.</para> 1691 </caption> 1692 </mediaobject> 1693 </screenshot> 1694 </para> 1695 1696 <para> </para> <!-- add more white space after screenshot @dcb --> 1697 1698 <variablelist> 1699 1700 <varlistentry> 1701 <term>[ (All) <inlinemediaobject><imageobject><imagedata fileref="edit-clear.png" format="PNG"/></imageobject></inlinemediaobject> 1702 <inlinemediaobject><imageobject><imagedata fileref="go-down.png" format="PNG"/></imageobject></inlinemediaobject>]</term> 1703 <listitem><para>This tool performs a filtering function, based on categories. The two default categories are <quote>Untagged</quote> 1704 and <quote>Groups</quote>. You can create new categories by associating <quote>Tags</quote> of your own devising with particular 1705 contact records (see <link linkend="edit-basic-info">Add New Contact</link> in chapter 4, above). Clicking either <guibutton><inlinemediaobject> 1706 <imageobject><imagedata fileref="edit-clear.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> button will set the selected 1707 categories to <quote>None</quote>; the <guibutton><inlinemediaobject><imageobject><imagedata fileref="view-refresh.png" format="PNG"/> 1708 </imageobject></inlinemediaobject></guibutton> button will reset the selection criteria to <quote>All</quote>.</para></listitem> 1709 </varlistentry> 1710 1711 </variablelist> 1712 1713 <para> 1714 <screenshot id="toolbar-filter"> 1715 <screeninfo>A screenshot of &kaddressbook;'s <quote>Filter</quote> function.</screeninfo> 1716 <mediaobject> 1717 <imageobject> 1718 <imagedata fileref="addressbook92.png" format="PNG"/> 1719 </imageobject> 1720 <textobject> 1721 <phrase>A screenshot of &kaddressbook;'s <quote>Filter</quote> function.</phrase> 1722 </textobject> 1723 <caption> 1724 <para>&kaddressbook;'s <quote>Filter</quote> function in action.</para> 1725 </caption> 1726 </mediaobject> 1727 </screenshot> 1728 </para> 1729 1730 </sect1> 1731 1732 <sect1 id="context-menus"> 1733 <title>The Context Menus</title> 1734 1735 <para>When you click the &RMB; anywhere inside the main Text Area, a context menu will appear, as illustrated below. 1736 The particular menu that appears depends on both the panel within which the right-click occurred and the particular data item that 1737 was selected, if any.</para> 1738 1739 <sect2 id="the-addressbook-panel"> 1740 <title>The Address Book Context Menu</title> 1741 1742 <para> 1743 <screenshot id="addressbook-context-menu"> 1744 <screeninfo>A screenshot of &kaddressbook;'s <quote>Address Book</quote> context menu.</screeninfo> 1745 <mediaobject> 1746 <imageobject> 1747 <imagedata fileref="addressbook93.png" format="PNG"/> 1748 </imageobject> 1749 <textobject> 1750 <phrase>A screenshot of &kaddressbook;'s <quote>Address Book</quote> context menu.</phrase> 1751 </textobject> 1752 <caption> 1753 <para>&kaddressbook;'s <quote>Address Book</quote> context menu.</para> 1754 </caption> 1755 </mediaobject> 1756 </screenshot> 1757 </para> 1758 1759 <para> </para> <!-- add more white space after screenshot @dcb --> 1760 1761 <variablelist> 1762 1763 <varlistentry> 1764 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="folder-new.png" 1765 format="PNG"/></imageobject></inlinemediaobject>Add Address Book Folder...</guimenu></menuchoice></term> 1766 <listitem><para>This context menu option does not perform a useful function in release 5.10.3.</para></listitem> 1767 </varlistentry> 1768 1769 <varlistentry> 1770 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="edit-delete.png" 1771 format="PNG"/></imageobject></inlinemediaobject>Delete Address Book Folder</guimenu></menuchoice></term> 1772 <listitem><para>This context menu option does not perform a useful function in release 5.10.3.</para></listitem> 1773 </varlistentry> 1774 1775 <varlistentry> 1776 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="folder-new.png" 1777 format="PNG"/></imageobject></inlinemediaobject>Add Address Book...</guimenu></menuchoice></term> 1778 <listitem><para>This context menu option launches the <quote>Add Address Book</quote> dialog that is 1779 documented in <link linkend="how-to-add-a-new-address-book">chapter 2</link>, above.</para></listitem> 1780 </varlistentry> 1781 1782 <varlistentry> 1783 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="edit-delete.png" 1784 format="PNG"/></imageobject></inlinemediaobject>Delete Address Book</guimenu></menuchoice></term> 1785 <listitem><para>Choosing this context menu option will delete the selected address book. 1786 Be careful!</para></listitem> 1787 </varlistentry> 1788 1789 <varlistentry> 1790 <term><menuchoice><shortcut><keycombo action="press"><keycap>F5</keycap></keycombo></shortcut><guimenu><inlinemediaobject> 1791 <imageobject><imagedata fileref="view-refresh.png" format="PNG"/></imageobject></inlinemediaobject>Update Address Book 1792 Folder</guimenu></menuchoice></term> 1793 <listitem><para>This context menu option forces &kaddressbook; to reload the contact 1794 data associated with the selected address book.</para></listitem> 1795 </varlistentry> 1796 1797 <varlistentry> 1798 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="configure.png" 1799 format="PNG"/></imageobject></inlinemediaobject>Folder Properties...</guimenu></menuchoice></term> 1800 <listitem><para>This context menu option displays summary information about the selected 1801 address book.</para></listitem> 1802 </varlistentry> 1803 1804 <varlistentry> 1805 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="configure.png" 1806 format="PNG"/></imageobject></inlinemediaobject>Address Book Properties...</guimenu></menuchoice></term> 1807 <listitem><para>This context menu option displays summary information about the selected 1808 address book.</para></listitem> 1809 </varlistentry> 1810 1811 <varlistentry> 1812 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="document-open.png" 1813 format="PNG"/></imageobject></inlinemediaobject>Serverside Subscription...</guimenu></menuchoice></term> 1814 <listitem><para>This context menu option may or may not perform a useful function in release 5.10.3; so 1815 far as I can tell, it is permanently grayed out. If you understand what it does, please let me know 1816 (davidbryant AT gvtc.com).</para></listitem> 1817 </varlistentry> 1818 1819 </variablelist> 1820 1821 <para> </para> <!-- add more white space between sections @dcb --> 1822 1823 </sect2> 1824 1825 <sect2 id="the-contactslist-panel"> 1826 <title>The List of Contacts Context Menu</title> 1827 1828 <para> 1829 <screenshot id="contactlist-context-menu"> 1830 <screeninfo>A screenshot of &kaddressbook;'s <quote>Contact List</quote> context menu.</screeninfo> 1831 <mediaobject> 1832 <imageobject> 1833 <imagedata fileref="addressbook94.png" format="PNG"/> 1834 </imageobject> 1835 <textobject> 1836 <phrase>A screenshot of &kaddressbook;'s <quote>Contact List</quote> context menu.</phrase> 1837 </textobject> 1838 <caption> 1839 <para>&kaddressbook;'s <quote>Contact List</quote> context menu.</para> 1840 </caption> 1841 </mediaobject> 1842 </screenshot> 1843 </para> 1844 1845 <para> </para> <!-- add more white space after screenshot @dcb --> 1846 1847 <variablelist> 1848 1849 <varlistentry> 1850 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo></shortcut> 1851 <guimenu><inlinemediaobject><imageobject><imagedata fileref="list-add.png" format="PNG"/> 1852 </imageobject></inlinemediaobject>New Contact</guimenu></menuchoice></term> 1853 <listitem><para>Choosing this context menu option has exactly the same effect as clicking the 1854 <guibutton> + New Contact </guibutton> button on the Toolbar. See <link 1855 linkend="how-to-add-a-new-contact">chapter 2 above</link> for complete details.</para></listitem> 1856 </varlistentry> 1857 1858 <varlistentry> 1859 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>G</keycap></keycombo></shortcut> 1860 <guimenu><inlinemediaobject><imageobject><imagedata fileref="user-group-new.png" format="PNG"/> 1861 </imageobject></inlinemediaobject>New Group</guimenu></menuchoice></term> 1862 <listitem><para>Choosing this context menu option opens a dialog in which you may define a new group, or mailing 1863 list. See <link linkend="file-new-group">the appendix</link> for a detailed explanation.</para></listitem> 1864 </varlistentry> 1865 1866 <varlistentry> 1867 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="document-edit.png" format="PNG"/> 1868 </imageobject></inlinemediaobject>Edit Contact ...</guimenu></menuchoice></term> 1869 <listitem><para>Choosing this context menu option has exactly the same effect as clicking the <guibutton><inlinemediaobject> 1870 <imageobject><imagedata fileref="document-edit.png" format="PNG"/></imageobject></inlinemediaobject>Edit Contact...</guibutton> button 1871 on the Toolbar. See <link linkend="how-to-add-a-new-contact">chapter 2 above</link> for complete details.</para></listitem> 1872 </varlistentry> 1873 1874 <varlistentry> 1875 <term><menuchoice><guimenu>Export ></guimenu></menuchoice></term> 1876 <listitem><para>This context menu function allows you to export selected contact data in either <acronym>vCard</acronym> or 1877 <acronym>csv</acronym> format.</para></listitem> 1878 </varlistentry> 1879 1880 <varlistentry> 1881 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="edit-copy.png" format="PNG"/></imageobject> 1882 </inlinemediaobject>Copy Contact To ></guimenu></menuchoice></term> 1883 <listitem><para>This context menu choice lets you copy the selected contact(s) to a variable destination. The list of 1884 destinations displayed when this option is chosen depends on how many address books you have created.</para></listitem> 1885 </varlistentry> 1886 1887 <varlistentry> 1888 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="go-jump.png" format="PNG"/></imageobject> 1889 </inlinemediaobject>Move Contact To ></guimenu></menuchoice></term> 1890 <listitem><para>Works just like the <quote>Copy Contact To</quote> operation described above, except that it deletes 1891 the source data, instead of creating an extra copy of it.</para></listitem> 1892 </varlistentry> 1893 1894 <varlistentry> 1895 <term><menuchoice><shortcut><keycombo action="simul">&Ctrl;<keycap>P</keycap></keycombo></shortcut><guimenu><inlinemediaobject> 1896 <imageobject><imagedata fileref="document-print.png" format="PNG"/></imageobject></inlinemediaobject>Print</guimenu></menuchoice></term> 1897 <listitem><para>Choosing this context menu item opens a printer selection dialog. Use the <menuchoice><guisubmenu><inlinemediaobject> 1898 <imageobject><imagedata fileref="document-preview-archive.png" format="PNG"/></imageobject></inlinemediaobject>Print Preview</guisubmenu> 1899 </menuchoice> dialog below to set up the range of names and the print format before you select this function.</para></listitem> 1900 </varlistentry> 1901 1902 <varlistentry> 1903 <term><menuchoice><guimenu><inlinemediaobject><imageobject><imagedata fileref="document-preview-archive.png" format="PNG"/> 1904 </imageobject></inlinemediaobject>Print Preview</guimenu></menuchoice></term> 1905 <listitem><para>This context menu option opens a print preview dialog, which also permits you to format the report, select which items to 1906 include, and specify a sort order, &etc; See <link linkend="file-print-preview">the appendix</link> for further details.</para></listitem> 1907 </varlistentry> 1908 1909 <varlistentry> 1910 <term><menuchoice><shortcut><keycombo action="press">∇</keycombo></shortcut><guimenu><inlinemediaobject><imageobject><imagedata 1911 fileref="edit-delete.png" format="PNG"/></imageobject></inlinemediaobject>Delete Contact</guimenu></menuchoice></term> 1912 <listitem><para>Delete the selected contact(s) from the current address book.</para></listitem> 1913 </varlistentry> 1914 1915 </variablelist> 1916 1917 <para> </para> <!-- add more white space between sections @dcb --> 1918 1919 </sect2> 1920 1921 <sect2 id="the-individualcontact-panel"> 1922 <title>The Individual Contact Context Menu</title> 1923 1924 <para> 1925 <screenshot id="individualcontact-context-menu"> 1926 <screeninfo>A screenshot of &kaddressbook;'s <quote>Individual Contact</quote> context menu.</screeninfo> 1927 <mediaobject> 1928 <imageobject> 1929 <imagedata fileref="addressbook95.png" format="PNG"/> 1930 </imageobject> 1931 <textobject> 1932 <phrase>A screenshot of &kaddressbook;'s <quote>Individual Contact</quote> context menu.</phrase> 1933 </textobject> 1934 <caption> 1935 <para>&kaddressbook;'s <quote>Individual Contact</quote> context menu.</para> 1936 </caption> 1937 </mediaobject> 1938 </screenshot> 1939 </para> 1940 1941 <para> </para> <!-- add more white space after screenshot @dcb --> 1942 1943 <para>Depending on which data item you select, the caption in this context menu may vary. But in 1944 every case, the function is the same: the selected data item is copied to the clipboard.</para> 1945 1946 </sect2> 1947 1948 </sect1> 1949 1950 </chapter> 1951 1952 <glossary> 1953 1954 <!-- Note to proofreaders: I'm still building the glossary. @dcb2019223 --> 1955 1956 <glossentry id="gloss-aim"> 1957 <glossterm><acronym>AIM</acronym></glossterm> 1958 <glossdef><para><acronym>AIM</acronym> stands for America Online Instant Messaging. AIM was an early leader in 1959 the competitive IM marketplace, but fell into disfavor as AOL itself became less popular. The original service 1960 was discontinued in 2017, but fans have kept it running <ulink url="http://iwarg.ddns.net/aim/">at this 1961 web site</ulink>.</para></glossdef> 1962 </glossentry> 1963 1964 <glossentry id="gloss-akonadi"> 1965 <glossterm>&akonadi;</glossterm> 1966 <glossdef><para>An extensible cross-desktop storage service for &PIM; data and meta data providing 1967 concurrent read, write, and query access. &akonadi; can be manipulated with the akonadictl 1968 command: enter <quote>akonadictl --help</quote> in a console window to learn more.</para></glossdef> 1969 </glossentry> 1970 1971 <glossentry id="gloss-cloud"> 1972 <glossterm>Cloud-based service</glossterm> 1973 <glossdef><para>Any provider of data storage and data processing resources residing in some 1974 <quote>cloud</quote> of servers one may access via the internet.</para></glossdef> 1975 </glossentry> 1976 1977 <glossentry id="gloss-csv"> 1978 <glossterm>.csv</glossterm> 1979 <glossdef><para>A Comma Separated Values (or <filename class="extension">.csv</filename>) file is a 1980 plain text document in which each line, or record, is divided into fields by a specific separator character, 1981 usually a comma. The <filename class="extension">.csv</filename> format dates back to the early days 1982 of computing. It is still widely used, mainly because it is conceptually so simple.</para></glossdef> 1983 </glossentry> 1984 1985 <glossentry id="gloss-dav"> 1986 <glossterm><acronym>DAV</acronym></glossterm> 1987 <glossdef><para><acronym>DAV</acronym> stands for Distributed Authoring and Versioning, which exists in 1988 several <quote>flavors</quote>, such as WebDAV (for creating pages on the internet), GroupDAV (for groupware, 1989 open source software authored by a group of collaborators), and CalDAV (calendar management for groups), 1990 each one of which helps connect open source clients with open source servers.</para></glossdef> 1991 </glossentry> 1992 1993 <glossentry id="gloss-digest"> 1994 <glossterm><acronym>DIGEST-MD5</acronym></glossterm> 1995 <glossdef><para><acronym>DIGEST-MD5</acronym> is an authentication technique used to set up secure communications 1996 between a client and an internet service. It gets its name from the MD5 hashing function used to encode the client's 1997 credentials. See <ulink url="https://en.wikipedia.org/wiki/Digest_access_authentication">this Wikipedia article</ulink> 1998 to learn more about it.</para></glossdef> 1999 </glossentry> 2000 2001 <glossentry id="gloss-ews"> 2002 <glossterm><acronym>EWS</acronym></glossterm> 2003 <glossdef><para><acronym>EWS</acronym> stands for Exchange Web Services, &Microsoft;'s set of 2004 proprietary protocols for exchanging personal data between internet servers and end users, or clients. 2005 <glossterm linkend="gloss-kolab">Kolab</glossterm> provides similar functionality.</para></glossdef> 2006 </glossentry> 2007 2008 <glossentry id="gloss-gadu-gadu"> 2009 <glossterm>Gadu-Gadu</glossterm> 2010 <glossdef><para>Gadu-Gadu (aka GG) is the most popular instant-messaging app in Poland.</para></glossdef> 2011 </glossentry> 2012 2013 <glossentry id="gloss-gmx"> 2014 <glossterm><acronym>GMX</acronym></glossterm> 2015 <glossdef><para><acronym>GMX</acronym> stands for Global Mail eXchange (or, in Germany, Global Message eXchange), 2016 a free advertising-supported email service. Visit either <ulink url="https://www.gmx.net/">this web site</ulink> 2017 or <ulink url="https://www.gmx.com/">this one</ulink> to learn more about it.</para></glossdef> 2018 </glossentry> 2019 2020 <glossentry id="gloss-gravatar"> 2021 <glossterm>Gravatar</glossterm> 2022 <glossdef><para>A Gravatar, or Globally Recognized Avatar, is a graphic image associated with a WordPress 2023 user's email address. It is usually displayed as an 80px X 80px graphic image. Since many bloggers use 2024 WordPress software, the Gravatar is widely available.</para></glossdef> 2025 </glossentry> 2026 2027 <glossentry id="gloss-gpws"> 2028 <glossterm>GroupWise</glossterm> 2029 <glossdef><para>GroupWise Messenger is an instant messaging service sponsored by Micro Focus International 2030 plc, a software company located in Newbury, Berkshire, England. You can get a copy of the Messenger software 2031 from <ulink url="https://mail.dcbe.org:8300/">this web site</ulink>.</para></glossdef> 2032 </glossentry> 2033 2034 <glossentry id="gloss-gssapi"> 2035 <glossterm><acronym>GSSAPI</acronym></glossterm> 2036 <glossdef><para><acronym>GSSAPI</acronym> stands for Generic Security Service Application Program Interface, 2037 a sort of <quote>dictionary</quote> for the many security protocols in use on the internet. It consists of a 2038 program library and a set of standard subroutine calls that allow an internet client to determine which particular 2039 security protocol an internet service is using, and then to encode/decode the user's credentials appropriately.</para></glossdef> 2040 </glossentry> 2041 2042 <glossentry id="gloss-icq"> 2043 <glossterm><acronym>ICQ</acronym></glossterm> 2044 <glossdef><para><acronym>ICQ</acronym> is not precisely an acronym: it's a pun meant to sound like <quote>I 2045 Seek You</quote>. It is one of the original IM platforms, first coming online in 1996. The software is available 2046 for download <ulink url="https://icq.com/linux/en">here</ulink>.</para></glossdef> 2047 </glossentry> 2048 2049 <glossentry id="gloss-imap"> 2050 <glossterm>&IMAP;</glossterm> 2051 <glossdef><para>&IMAP; stands for Internet Message Access Protocol, a widely 2052 available method for managing email messages. &IMAP; maintains and synchronizes local and remote 2053 copies of a set of messages -- in other words, the locally stored data for an &IMAP; account are 2054 a mirror image of the messages on the server.</para></glossdef> 2055 </glossentry> 2056 2057 <glossentry id="gloss-inline-pgp"> 2058 <glossterm>Inline OpenPGP</glossterm> 2059 <glossdef><para>Inline OpenPGP is an encryption protocol in which PGP signatures are directly 2060 embedded in the body of the email message. This protocol is deprecated because of technical 2061 difficulties caused by the indiscriminate use of non-ASCII characters in plain-text email 2062 messages.</para></glossdef> 2063 </glossentry> 2064 2065 <glossentry id="gloss-irc"> 2066 <glossterm>&irc;</glossterm> 2067 <glossdef><para>&irc; stands for Internet Relay Chat, an IM service that has its 2068 roots in a Finnish predecessor of the World Wide Web called OuluBox (1988). &irc; 2069 has been losing users steadily for many years as social media platforms like Facebook have become 2070 more popular. One larger remaining network is Libera Chat; it can be accessed <ulink 2071 url="https://web.libera.chat/">via this web site</ulink>.</para></glossdef> 2072 </glossentry> 2073 2074 <glossentry id="gloss-isdn"> 2075 <glossterm><acronym>ISDN</acronym></glossterm> 2076 <glossdef><para><acronym>ISDN</acronym> stands for Integrated Services Data Network, the very first set of 2077 telecommunication standards that permitted the simultaneous transmission of analog voice signals and digital 2078 data signals over a switched network of copper wires (&ie; the old-style telephone system). <acronym>ISDN</acronym> 2079 was unavoidable in the early days of the Internet, but has lately been supplanted by more robust technologies 2080 that permit unswitched connections over networks that utilize fiber optic cables, satellites, and very high 2081 frequency microwave transmitters / receivers. It is still widely used in a few industrial applications where 2082 a direct point-to-point connection is necessary, but is on the way out in the broader consumer market.</para></glossdef> 2083 </glossentry> 2084 2085 <glossentry id="gloss-jabber"> 2086 <glossterm>Jabber</glossterm> 2087 <glossdef><para>Jabber is an instant-messaging service that relies on the <glossterm linkend="gloss-xmpp"><acronym>XMPP</acronym> 2088 </glossterm> protocol. The original <quote>Jabber</quote> web site is no longer accepting new registrations, but the 2089 <acronym>XMPP</acronym> protocol is in widespread use. See <ulink url="https://xmpp.org/about/">this web site</ulink> 2090 for more information.</para></glossdef> 2091 </glossentry> 2092 2093 <glossentry id="gloss-kmail"> 2094 <glossterm>&kmail;</glossterm> 2095 <glossdef><para>&kde;'s email management program. Provides a fully integrated environment 2096 for sending and receiving email messages from one (or more) email account(s), maintaining 2097 as many email identities as you want to have, organizing and archiving your old email 2098 messages, and managing your personal email encryption keys.</para></glossdef> 2099 </glossentry> 2100 2101 <glossentry id="gloss-kolab"> 2102 <glossterm>Kolab</glossterm> 2103 <glossdef><para>Kolab Systems AG is a corporation headquartered in Zurich, Switzerland that 2104 provides both proprietary and open source software tools to facilitate collaboration among 2105 groups of people who share data, messages, and calendaring / scheduling resources via the 2106 internet. <glossterm linkend="gloss-ews">EWS</glossterm> provides similar, though 2107 wholly proprietary, software packages.</para></glossdef> 2108 </glossentry> 2109 2110 <glossentry id="gloss-ldap"> 2111 <glossterm><acronym>LDAP</acronym></glossterm> 2112 <glossdef><para>The Lightweight Directory Access Protocol (or <acronym>ldap</acronym>) is 2113 a standard protocol, or method, for sharing some particular classes of information among the 2114 many server computers that comprise the internet.</para></glossdef> 2115 </glossentry> 2116 2117 <glossentry id="gloss-ldif"> 2118 <glossterm>.ldif</glossterm> 2119 <glossdef><para>An <glossterm linkend="gloss-ldap"><acronym>LDAP</acronym></glossterm> 2120 Data Interchange Format (or <filename class="extension">.ldif</filename>) file is a type 2121 of plain text file designed for exchanging directory information among the various servers 2122 in a distributed network.</para></glossdef> 2123 </glossentry> 2124 2125 <glossentry id="gloss-mnwhl"> 2126 <glossterm>Meanwhile</glossterm> 2127 <glossdef><para><quote>Meanwhile</quote> is open source software designed to communicate with IBM's 2128 <ulink url="https://en.wikipedia.org/wiki/IBM_Sametime"><quote>Sametime</quote></ulink> instant 2129 messaging software. See <ulink url="https://github.com/obriencj/meanwhile">this web site</ulink> 2130 if you want to learn more about it.</para></glossdef> 2131 </glossentry> 2132 2133 <glossentry id="gloss-acro-mime"> 2134 <glossterm>&MIME;</glossterm> 2135 <glossdef><para>&MIME; stands for Multipurpose Internet Mail Extensions, 2136 a set of coding conventions designed to make email messages more flexible by enabling features 2137 like extended character sets, embedded images, <quote>rich text</quote> coding, &etc; The original 2138 email coding conventions supported nothing besides plain text (or encrypted) messages written with 7-bit 2139 ASCII code. Almost all contemporary email messages are &MIME; encoded.</para></glossdef> 2140 </glossentry> 2141 2142 <glossentry id="gloss-open-pgp"> 2143 <glossterm>OpenPGP/&MIME;</glossterm> 2144 <glossdef><para>OpenPGP/&MIME; refers to an encryption convention for <glossterm 2145 linkend="gloss-acro-mime">&MIME;</glossterm> encoded email messages. A special set 2146 of &MIME; headers are wrapped around the PGP signature, allowing an email client 2147 program to conceal the signature when the message is displayed.</para></glossdef> 2148 </glossentry> 2149 2150 <glossentry id="gloss-group"> 2151 <glossterm>Open-Xchange Groupware Server</glossterm> 2152 <glossdef><para>Open-Xchange AG is a corporation headquartered in Cologne, Germany that 2153 provides both proprietary and open source software tools to facilitate collaboration among 2154 groups of people who share data, messages, and calendaring / scheduling resources via the 2155 internet. <glossterm linkend="gloss-ews">EWS</glossterm> and <glossterm 2156 linkend="gloss-kolab">Kolab</glossterm> provide similar software packages.</para></glossdef> 2157 </glossentry> 2158 2159 <glossentry id="gloss-pcs"> 2160 <glossterm><acronym>PCS</acronym></glossterm> 2161 <glossdef><para><acronym>PCS</acronym> stands for Personal Communication Service, which is basically 2162 a cell phone with some extra functionality built in. <acronym>PCS</acronym> phones operate on a 2163 higher frequency band than traditional cell phones, which implies that they can provide more 2164 bandwidth than older cell phones.</para></glossdef> 2165 </glossentry> 2166 2167 <glossentry id="gloss-pgp"> 2168 <glossterm><acronym>PGP</acronym></glossterm> 2169 <glossdef><para><acronym>PGP</acronym> stands for Pretty Good Privacy, a data-encryption program 2170 that was released by Philip Zimmerman in 1991. Most email encryption software in use today employs 2171 some variant of PGP to encrypt, decrypt, and cryptographically sign messages.</para></glossdef> 2172 </glossentry> 2173 2174 <glossentry id="gloss-pim"> 2175 <glossterm>&PIM;</glossterm> 2176 <glossdef><para>&kde;'s Personal Information Management system, a suite of programs 2177 to help you manage your contacts and your schedule. &PIM; includes &kontact;, 2178 &kmail;, &kaddressbook;, &korganizer;, &akregator;, and 2179 &akonadi;. Also used more generally to describe any system for managing personal 2180 information such as names, addresses, telephone numbers, &etc;</para></glossdef> 2181 </glossentry> 2182 2183 <glossentry id="gloss-qrcode"> 2184 <glossterm>QR Code</glossterm> 2185 <glossdef><para>QR Code stands for Quick Response Code, a two-dimensional barcode used to represent 2186 digital data. It was invented in Japan in 1994 for use by automobile manufacturers, but has 2187 spread far and wide, so that it is ubiquitous today.</para></glossdef> 2188 </glossentry> 2189 2190 <glossentry id="gloss-sasl"> 2191 <glossterm><acronym>SASL</acronym></glossterm> 2192 <glossdef><para><acronym>SASL</acronym> stands for Simple Authentication and Security Layer, a framework for 2193 client authentication (passwords and usernames) and data security (encrypted connections). It supports more than 2194 a dozen different protocols.</para></glossdef> 2195 </glossentry> 2196 2197 <glossentry id="gloss-mime"> 2198 <glossterm><acronym>S/MIME</acronym></glossterm> 2199 <glossdef><para><acronym>S/MIME</acronym> stands for Secure / Multipurpose Internet Mail Extensions, 2200 a standard cryptographic method for signing, encrypting, abd decrypting email messages. Unlike 2201 <glossterm linkend="gloss-pgp"><acronym>PGP</acronym></glossterm>, which uses private keys, <acronym>S/MIME</acronym> 2202 uses publicly published encryption keys certified by a Certificate Authority, such as <ulink 2203 url="https://www.verisign.com/">Verisign</ulink>.</para></glossdef> 2204 </glossentry> 2205 2206 <glossentry id="gloss-opaque"> 2207 <glossterm><acronym>S/MIME</acronym> Opaque</glossterm> 2208 <glossdef><para><acronym>S/MIME</acronym> Opaque stands for the <quote>opaque</quote> version of Secure / 2209 Multipurpose Internet Mail Extensions. It is similar to the <quote>S/MIME</quote> format defined above, 2210 but the entire contents of the message are rolled up into a single &MIME; object. (Most &MIME; encoded 2211 email messages consist of two or more separate &MIME; objects.)</para></glossdef> 2212 </glossentry> 2213 2214 <glossentry id="gloss-sms"> 2215 <glossterm><acronym>SMS</acronym></glossterm> 2216 <glossdef><para><acronym>SMS</acronym> stands for Short Message Service, a text-messaging service built into 2217 most telephone, internet, and mobile device communication networks. It facilitates the exchange of text 2218 messages that are less than 161 bytes long.</para></glossdef> 2219 </glossentry> 2220 2221 <glossentry id="gloss-ssl"> 2222 <glossterm><acronym>SSL</acronym></glossterm> 2223 <glossdef><para><acronym>SSL</acronym> stands for Secure Socket Layer, a deprecated cryptographic protocol 2224 that has been largely supplanted by <acronym>TLS</acronym>.</para></glossdef> 2225 </glossentry> 2226 2227 <glossentry id="gloss-tls"> 2228 <glossterm><acronym>TLS</acronym></glossterm> 2229 <glossdef><para><acronym>TLS</acronym> stands for Transport Layer Security, a cryptographic protocol that is 2230 widely used to secure internet communications. Its primary function is to allow a client and a server to exchange 2231 enough information securely that they can set up a pair of encryption / decryption keys for use during the 2232 rest of the internet session. <acronym>TLS</acronym> is the weakest link in the chain connecting a client program 2233 to a secure (encrypted) internet service. It has been the target of several hacking exploits, and it has been 2234 revised several times in response to those attacks.</para></glossdef> 2235 </glossentry> 2236 2237 <glossentry id="gloss-vcf"> 2238 <glossterm>.vcf</glossterm> 2239 <glossdef><para>The Virtual (business) Card Format (or <filename class="extension">.vcf</filename>) 2240 is a keyword-oriented data interchange format that has gone through several iterations (2.0, 2241 2.1, 3.0, &etc;) since its introduction <emphasis>ca.</emphasis> 1990. The most recent 2242 version is vCard 4.0.</para></glossdef> 2243 </glossentry> 2244 2245 <glossentry id="gloss-xmpp"> 2246 <glossterm><acronym>XMPP</acronym></glossterm> 2247 <glossdef><para><acronym>XMPP</acronym> stands for Extensible Messaging and Presence Protocol, the 2248 basic technological underpinning for the <quote>Jabber</quote> instant messaging service.</para></glossdef> 2249 </glossentry> 2250 2251 </glossary> 2252 2253 &docbook-reference; 2254 2255 </book>